Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Administrative Draft Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, August 8, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review August 14, 2018 Final Agenda 18-420 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Draft Amended Agenda 08-14-18 Adds for 08-14-18 2. Review Draft Agenda City of San José Page 1 Printed on 8/8/2018 Joint Meeting for the Rules and Administrative Draft August 8, 2018 Open Government Committee and Committee of the Whole ROGC Review August 21, 2018 Draft Agenda 18-421 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments 08-21-18 Draft Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for June 15 - August 2, 2018. 18-427 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 8/8/2018 Joint Meeting for the Rules and Administrative Draft August 8, 2018 Open Government Committee and Committee of the Whole (a) ROGC Retroactive Approval of District 10 Leadership Coalition BBQ Sponsored By 18-423 Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Retroactively approve the District 10 Leadership Coalition BBQ scheduled on Saturday, July 7, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 14, 2018 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of Faith Leader Lunch Sponsored By Council District 10 as a City 18-424 Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the District 10 Faith Leader Lunch scheduled on September 27, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 14, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 8/8/2018 Joint Meeting for the Rules and Administrative Draft August 8, 2018 Open Government Committee and Committee of the Whole (c) ROGC Approval of Community Events Sponsored By Council District 7 as City Council 18-425 Sponsored Special Evenst to Expend City Funds and Accept Donations of Materials and Services for the Event. (Nguyen) Recommendation: 1. Retroactively approve Dumpster Day on Saturday, August 11, 2018 at Dan Lairon Elementary School as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve Summer Festival on Saturday, August 11, 2018 at the Vietnamese American Community Center as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve the following District 7 events as City Council sponsored Special Events and approve the expenditure of funds: a. New Crosswalk at Alma and Sanborn Ribbon Cutting Celebration on Saturday, August 18, 2018 at corner of Alma and Sanborn Roads; b. Traffic Safety Meeting on Monday, August 20, 2018 at Richardson Park; c. Grand Opening of William Manly Park on Thursday, August 23, 2018 at Communications Hill; d. Dumpster Day on Saturday, August 25, 2018 at Dahl Elementary School; e. Dumpster Day on Saturday, September 8, 2018 at Windmill Springs Elementary School; f. Ice Cream Social on Wednesday, September 9, 2018 at Tropicana; g. 7th Annual Asian American Women’s Alliance Career Seminar on Friday, September 21, 2018 at City Hall Rotunda; h. Internet Freedom Day Rally on Friday, September 28, 2018 at City Hall Rotunda; i. Clean Up with Tam on Saturday, September 29, 2018 at Midfield and Havana Avenue; j. Mid-Autumn Festival on Saturday, October 6, 2018 at the Vietnamese American Community Center; 4. Approve and accept donations from various individuals, businesses, or community groups to support the events 5. Place the item on the August 14, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 4 Printed on 8/8/2018 Joint Meeting for the Rules and Administrative Draft August 8, 2018 Open Government Committee and Committee of the Whole (d) ROGC Approval of the McKinley Bonita and Rosemary Gardens Dumpster Days Sponsored 18-426 By Mayor Liccardo's Office and the Office of Councilmember Peralez as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Liccardo, Peralez) Recommendation: 1. Approve the McKinley Bonita and Rosemary Gardens Dumpster Days scheduled on August 11, 2018 and September 29, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 14, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Retirement Services Staff Benefits (City Manager) 18-422 Recommendation: (a) Accept the City Manager’s report and findings regarding the options to offer CalPERS or something similar to future Retirement Services staff who are ineligible to participate in the City’s defined benefit retirement plans. (b) Provide direction to City Manager and City Attorney on next steps. Attachments Memorandum City of San José Page 5 Printed on 8/8/2018 Joint Meeting for the Rules and Administrative Draft August 8, 2018 Open Government Committee and Committee of the Whole 3. ROGC Extending Standard Hours of Construction (Khamis) 18-428 Recommendation: 1. Direct City Attorney to draft ordinance revisions modifying Section 20.100.450 of Chapter 20.100 of Title 20 of the San Jose Municipal Code, governing Construction Work Hours by adding standard hours of construction on Saturdays from 9:00 AM - 6:00 PM 2. Direct City Manager to effectuate outTeach to stakeholders regarding this revision. 3. Bring revision back to the full City Council within 90 days, after stakeholder outreach. 4. Present for feedback, during stakeholder outreach, some options for revising the weekday hours of construction (Monday through Friday) by: a. Raising the end-time from 7:00 PM to 9:00 PM b. Implementing a standard "second shift" that extends to 2:00 AM on weekdays c. Extending work hours, but adding noise and activity-based restrictions. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee ROGC Community and Economic Development Committee Workplan. 18-431 (Mayor/Khamis) Recommendation: a. Approval of the Community and Economic Development workplan for the period August through December 2018, and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in Rooms W118-119. b. Accept the draft Community and Economic Development Committee workplan for the period January through June 2019. Attachments Memorandum 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee City of San José Page 6 Printed on 8/8/2018 Joint Meeting for the Rules and Administrative Draft August 8, 2018 Open Government Committee and Committee of the Whole ROGC Transportation and Environment Committee Workplan (Mayor/Carrasco) 18-429 Recommendation: a. Approval of the Transportation and Environment Committee workplan for the period August through December 2018, and setting its meeting schedule on the first Monday of each month at 1:30 p,m. in the Room W118-119. b. Accept the draft Transportation and Environment Committee workplan for the period January through June 2019. Attachments Memorandum 4. Public Safety, Finance and Strategic Support Committee ROGC Public Safety, Finance, and Strategic Support Committee Workplan. (Mayor/Peralez) 18-432 Recommendation: a. Approval of the Public Safety, Finance, and Strategic Support Committee workplan for the period August through December 2018, and setting its meeting schedule on the third Thursday of each month at 1:30 p.m. in the City Council Chambers. b. Accept the draft Public Safety, Finance, and Strategic Support Committee workplan for the period January through June 2019. Attachments Memorandum 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee ROGC Smart Cities and Service Improvements Committee Workplan. (Mayor/Jones) 18-430 Recommendation: a. Approval of the Smart Cities and Service Improvements Committee workplan for the period August through December 2018 and setting its meeting schedule on the first Thursday of each month at 1:30 p.m. in the Council Chambers. b. Accept the draft Smart Cities & Service Improvements Committee workplan for the period January through June 2019. Attachments Workplan Smart Cities and Service Improvements Committee I. Open Government City of San José Page 7 Printed on 8/8/2018 Joint Meeting for the Rules and Administrative Draft August 8, 2018 Open Government Committee and Committee of the Whole J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 8 Printed on 8/8/2018