Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, August 15, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review August 21, 2018 Final Agenda 18-448 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Amended Agenda Aug 21 2. Review Draft Agenda City of San José Page 1 Printed on 8/15/2018 Joint Meeting for the Rules and Agenda August 15, 2018 Open Government Committee and Committee of the Whole ROGC Review August 28, 2018 Draft Agenda 18-449 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Draft Agenda Aug 28 B. Review of Upcoming Special Meeting Agenda(s) ROGC Release Date for Study Session. (City Manager) 18-450 Recommendation: Recommend release of date held for a Study Session on Monday, August 20, 2018 from 1:30 p.m. to 4:30 p.m. C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record F. Boards, Commissions and Committees 1. Appointments (a) ROGC Work2Future Board Appointment. (Mayor) 18-439 Recommendation: Receive a report on the Mayor's appointment of Juan Gutierrez as the public sector representative to the work2future Board of Directors. Attachments Memorandum 2. Work Plans & Annual Reports City of San José Page 2 Printed on 8/15/2018 Joint Meeting for the Rules and Agenda August 15, 2018 Open Government Committee and Committee of the Whole (a) ROGC Board of Fair Campaign and Political Practices 2017-18 Annual Report 18-438 and 2018-19 Workplan. (City Clerk) Recommendation: Accept the Board of Fair Campaign and Political Practices 2017-18 Annual Report and approve the 2018-19 Workplan. Attachments Memorandum BFCPP FY2018 Annual Report BFCPP FY2019 Work Plan G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Retroactive Approval of D1 Eats Sponsored By Council District 1 as a 18-441 City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jones) Recommendation: 1. Retroactively approve the D1 Eats scheduled on Friday, August 10th as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 28th, 2018Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 8/15/2018 Joint Meeting for the Rules and Agenda August 15, 2018 Open Government Committee and Committee of the Whole (b) ROGC Retroactive Approval of Caltrans Community Meeting Sponsored By 18-440 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Retroactively approve the Caltrans Community Meeting scheduled on August 1, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 21, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC City Auditor's Fiscal Year 2018-19 Work Plan (City Auditor) 18-442 Recommendation: Review and approve the City Auditor’s Fiscal Year 2018-19 Work Plan. Attachments City Auditor's Fiscal Year 2018-19 Workplan 3. ROGC Monthly Report of Activities for June 2018. (City Auditor) 18-443 Recommendation: Approve the City Auditor's Office Monthly Report of Activities for the month of June 2018. Attachments Memorandum City of San José Page 4 Printed on 8/15/2018 Joint Meeting for the Rules and Agenda August 15, 2018 Open Government Committee and Committee of the Whole 4. ROGC Measure C (Charter Amendment to Limit Urban Sprawl and the 18-444 Fiscal and Environmental Effects of Specified Development in Outlying Areas) Follow-Up. (Rocha) Recommendation: Direct staff to bring forward a report to the City Council that describes the effect of the new land use rules imposed by Measure C. Staff may wish to consider providing the following information: 1. A map of parcels that would fall under the Measure C requirements. 2. An analysis as to whether Measure C conflict with any existing City land use policies. For example, will Measure C pose an obstacle to planned housing development in any urban villages? 3. An analysis as to whether there are any landowners who we need to notify that they can no longer develop their property as expected due to Measure C. (For example, if Measure C poses an obstacle to development of urban villages, it would be courteous of us to inform property owners in those villages that a charter amendment may alter or prevent implementation of General Plan policy for their properties.) 4. Identification of any other consequences of Measure C that staff thinks are notable. Attachments Memorandum 5. ROGC Santa Clara County Regional Housing Needs Allocation Subregion 18-445 Task Force. (Liccardo/Jones) Recommendation: Schedule a Council discussion before the end of August on the recommendations from the Santa Clara County Cities Association regarding the formation of a Santa Clara County Regional Housing Needs Allocation (RHNA) Subregion. Attachments Memorandum City of San José Page 5 Printed on 8/15/2018 Joint Meeting for the Rules and Agenda August 15, 2018 Open Government Committee and Committee of the Whole 6. ROGC 2018 League of California Cities Annual Business Meeting Voting 18-446 Delegate and Alternate (City Manager) Recommendation: (a) Approve the proposed designation of Councilmember Sergio Jimenez as the voting delegate, and Councilmember Chappie Jones as the alternate voting delegate at the September 12-14, 2018 Annual Business Meeting for the League of California Cities (LOCC). (b) Recommend a one-week turnaround to Council so that the full Council may act on this request for these designations to be submitted to the LOCC by their August 31, 2018 deadline. Attachments Memorandum 7. ROGC AB 2219 (Ting) Landlord-tenant: 3rd-party payments (Housing) 18-447 Recommendation: (a) Pursuant to the City’s streamlined bill process for responding quickly to legislative proposals, re-affirm a support position for AB 2219 (Ting) Landlord-tenant: 3rd-party payments. (b) Recommend a one-week turnaround to the City Council so that the City’s legislative representative can continue to advocate the City’s support position in for AB 2219. Attachments ab2219 H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum City of San José Page 6 Printed on 8/15/2018 Joint Meeting for the Rules and Agenda August 15, 2018 Open Government Committee and Committee of the Whole Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 7 Printed on 8/15/2018