Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, August 22, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review August 28, 2018 Final Agenda 18-458 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda 2. Review Draft Agenda - None B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State City of San José Page 1 Printed on 8/22/2018 Joint Meeting for the Rules and Agenda August 22, 2018 Open Government Committee and Committee of the Whole 2. Federal D. Meeting Schedules 1. ROGC Release Date for Study Session (City Manager) 18-461 Recommendation: Release of date held for a Study Session on Thursday, August 30, 2018 from 9:00 a.m. to noon. E. The Public Record 1. ROGC The Public Record for August 3-August 16, 2018. 18-451 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 8/22/2018 Joint Meeting for the Rules and Agenda August 22, 2018 Open Government Committee and Committee of the Whole (a) ROGC Retroactive approval of the Village Home Dinner sponsored by Council 18-460 District 5 as a city council sponsored Special Event to expend city funds and accept donations of materials and services for the event. (Carrasco) Recommendation: 1. Retroactively approve the Village Home Dinner scheduled on August 17, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the August 28, 2018 City Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Criteria for the Review of Drive-Through Uses (Rocha) 18-457 Recommendation: That the Rules Committee add the following proposal to the next workload priority setting session: Direct staff to review the setback criteria contained in section VII of Council Policy 6-10 (entitled "Criteria for the Review of Drive-Through Uses"). Staff should evaluate whether it still makes sense to allow some drive-through projects to be built without any setback from residential, while requiring other drive-through projects to abide by a 200-foot setback requirement. Attachments Memorandum 3. ROGC Report on the activities of the Small Business Advisory Task Force 18-456 (Jones) Recommendation: Refer this report to the Council's Community and Economic Development Committee (CED) for consideration to include comments and recommendations into the Committee's work plan. Attachments Memorandum Attachment H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee City of San José Page 3 Printed on 8/22/2018 Joint Meeting for the Rules and Agenda August 22, 2018 Open Government Committee and Committee of the Whole 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 4 Printed on 8/22/2018