Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, September 12, 2018 2:00 PM Wing W118-120 LOCATION CHANGE The meeting will be held in the Council Chambers A. City Council (City Clerk) 1. Review Final Agenda ROGC Review September 18, 2018 Final Agenda 18-505 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Council Agenda September 18, 2018 Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole ROGC Review September 25, 2018 Draft Agenda 18-506 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Council Agenda Setember 25, 2018 B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Release Date for Study Session (City Manager) 18-501 Recommendation: Recommend release of date held for a Study Session on Friday, September 17, 2018 from 1:30 p.m. – 4:30 p.m. E. The Public Record ROGC The Public Record for August 30 - September 7, 2018. 18-508 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole 1. Consent Calendar (a) ROGC Retroactive Approval of Ethiopian Flag Raising Ceremony as a City 18-482 Council Sponsored Special Event, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (Mayor Liccardo) Recommendation: 1. Retroactively Approve the Ethiopian Flag Raising Ceremony to be held on September 10, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 25, 2018 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of the September 12th Caltrans-City of San José 18-484 Litter Day as a City Council Sponsored Special Event, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (Mayor Liccardo) Recommendation: 1. Retroactively approve the CalTRANS - City of San José Litter Clean-up Day to be marked on September 12, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 25, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole (c) ROGC Retroactive Approval of Community Events Sponsored By Council 18-486 District 7 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Nguyen) Recommendation: 1. Retroactively approve the La Ragione and Tully Road Streetlight Ribbon Cutting Ceremony scheduled on Monday, September 10, 2018 at corner of Tully and La Ragione Road as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve the following District 7 events as City Council sponsored Special Events and approve the expenditure of funds: a. District 7 Townhall Meeting on Public Safety on Monday, September 24, 2018 at the Tully Branch Library and Community room; b. 2nd Annual Anniversary Celebration of the Vietnamese American Cultural Center on Saturday, September 29, 2018 at the Vietnamese Cultural Center; c. Mid-Autumn Festival on Saturday, September 29, 2018 at the Vietnamese American Cultural Center; d. National Hispanic Celebration at SevenTrees on Saturday, October 6, 2018 at the SevenTrees Library and Community Center; e. National Hispanic Celebration at Tully Library on Saturday, October 13, 2018 at the Tully Branch Library. 3. Approve and accept donations from various individuals, businesses, or community groups to support the events. 4. Place the item on the September 18, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 4 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole (d) ROGC Approval of the Keep Coyote Creek Beautiful Events as a City Council 18-495 Sponsored Special Event Series, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (Mayor Liccardo) Recommendation: 1. Approve the Keep Coyote Creek Beautiful even series, regarding Coyote Meadows and ranging from September of 2018 to July of 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 25th Council Agenda for action. Attachments Memorandum (e) ROGC Approval of the Capitol Park Dumpster Day Sponsored By Council 18-496 District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Vice Mayor Carrasco) Recommendation: 1. Approve the Capitol Park Dumpster Day scheduled on September 22, 2018, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 18, 2018, Council Agenda for action. Attachments Memorandum City of San José Page 5 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole (f) ROGC Approval of the October 6, 2018 Mayor's Gang Prevention Task Force 18-497 Crime and Gang Prevention Summit as a City Council Sponsored Special Event, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (Mayor Liccardo) Recommendation: 1. Approve the Mayor's Gang Prevention Task Force Crime and Gang Prevention Summit to be held on October 6th as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 25, 2018 Council Agenda for action. Attachments Memorandum (g) ROGC Retroactive Approval of the September 12th Global Climate Action 18-499 Summit Affiliate Event as a City Council Sponsored Special Event, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (Mayor Liccardo) Recommendation: 1. Retroactively Approve the Global Climate Action Summit Affiliate Event to be marked on September 12, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 25, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 6 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole (h) ROGC Approval of the September 15th Ethiopian New Year Event as a City 18-498 Council Sponsored Special Event, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (Mayor Liccardo) Recommendation: 1. Approve the Ethiopian New Year event scheduled on September 15, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 25, 2018 Council Agenda for action. Attachments Memorandum (i) ROGC January-June 2018 Open Government Report. (City Manager) 18-502 Recommendation: Accept this semi-annual Open Government Report on posting of public calendars, public record request data, and data regarding posting of agendas and minutes of the City Council and decision-making bodies. Attachments Memorandum (j) ROGC Approval of College Football Playoff Flag Raising Sponsored By 18-509 Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Approve the College Football Playoff 100 days to playoff scheduled on 9/28/18 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the 9/26/18 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 7 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole 2. ROGC Monthly Report of Activities for July and August 2018. (City 18-485 Auditor) Recommendation: Approve the City Auditor’s Office Monthly Report of Activities for the month of July and August 2018. Attachments Memorandum 3. ROGC Response to Federal Administration Actions on Immigration 18-500 (Peralez) Recommendation: 1. Adoption of a resolution denouncing the U.S. Department of Justice’s (DOJ) Zero Tolerance Policy that resulted in the inhumane separation of families and a call for the immediate reunification of existing separated families, and, 2. Direct the City Manager to review and comment on the U.S. Department of Homeland Security (DHS) and Health and Human Services’ (HHS) proposed new regulation to implement the Flores Settlement Agreement (FSA). Attachments Memorandum Memorandum from Kalra 4. ROGC Civic Center Rezoning (Rocha) 18-507 Recommendation: Direct staff to provide City Council with analysis on the feasibility of fast tracking a zoning designation change for the old city hall annex parcel: 1. Can City Council fast track this zoning designation change and the general plan amendment process? 2. If it can, how would City Council go about it? Attachments Memorandum 5. ROGC Proposition 6, Transportation Tax Repeal Initiative (Transportation) 18-503 Recommendation: (a) Adopt an oppose position for Proposition 6 on the November 6, 2018 statewide ballot. (b) Recommend this item be agendized for the September 18, 2018 City Council Meeting. Attachments Memorandum City of San José Page 8 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government ROGC Appeals of Public Records Act Request. (City Manager) 18-504 Recommendation: 1. Katherine Ellis appeal of public records act request response. Attachments Memorandum J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. ADD TEXT AND MOVE AS NEEDED K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. City of San José Page 9 Printed on 9/13/2018 Joint Meeting for the Rules and Agenda September 12, 2018 Open Government Committee and Committee of the Whole Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 10 Printed on 9/13/2018