Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, September 19, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review September 25, 2018 Final Agenda 18-524 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Memorandum from Arenas 2. Review Draft Agenda ROGC Review October 2, 2018 Draft Agenda 18-525 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) City of San José Page 1 Printed on 9/19/2018 Joint Meeting for the Rules and Agenda September 19, 2018 Open Government Committee and Committee of the Whole B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Release Date for Study Session. (City Manager) 18-518 Recommendation: Recommend release of date held for a Study Session on Friday, September 28, 2018 from 1:30 p.m. - 4:30 p.m. E. The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar END OF CONSENT City of San José Page 2 Printed on 9/19/2018 Joint Meeting for the Rules and Agenda September 19, 2018 Open Government Committee and Committee of the Whole 2. ROGC Hope Village Encampment. (Rocha) 18-523 Recommendation: 1. Explore the feasibility of assisting Hope Village in their current efforts. 2. Identify a City or otherwise publicly-owned lot similar to the San José EDD overflow lot for potential use. It is further recommended that this lot be a parking lot in a non-residential area which is underused in its intended purpose. 3. Provide potential obstacles to proceeding with the establishment of a lawful sanctioned encampment. These obstacles may include but are not limited to funding availability, land availability, environmental impact, and general process. 4. Delineate the necessary requirements to operate a lawful sanctioned encampment. 5. Provide the City Council with a report on the findings of the above to be discussed on the October 23, 2018 Council Meeting. Attachments Memorandum Memorandum from Peralez 3. ROGC Legal Update - U.S. Supreme Court’s Decision in Janus v. 18-526 AFSCME and Recent California Legislation. (Peralez) Recommendation: Request to agendize for City Council deliberation that the City Council adopt a resolution urging the City of San José to work with public sector unions in San José to ensure their health and success; and support the freedom of city employees to participate in unions post Janus v. AFSCME. Attachments Memorandum September 19, 2018 Memorandum from Peralez Memorandum from Peralez April 2018 H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee City of San José Page 3 Printed on 9/19/2018 Joint Meeting for the Rules and Agenda September 19, 2018 Open Government Committee and Committee of the Whole 4. Public Safety, Finance and Strategic Support Committee ROGC Update to the August-December 2018 Work Plan for the Public Safety, 18-516 Finance and Strategic Support Committee. (Police) Recommendation: Amend the August-December 2018 work plan of the Public Safety, Finance and Strategic Support Committee to add the following item to the agenda for October 18, 2018: Hold a public hearing and make recommendations to the City Council regarding the Police Department’s request to rename the Police Substation (6087 Great Oaks Parkway) in honor of the late Police Chaplain Dave Bridgen. Attachments Memorandum 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 4 Printed on 9/19/2018