Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, September 26, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review October 2, 2018 Final Agenda 18-534 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments October 2, 2018 Agenda October 2, 2018 Add Sheet 2. Review Draft Agenda ROGC Review Draft Agenda - NONE 18-535 B. Review of Upcoming Special Meeting Agenda(s) City of San José Page 1 Printed on 10/1/2018 Joint Meeting for the Rules and Agenda September 26, 2018 Open Government Committee and Committee of the Whole C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Joint City/County Meeting (City Manager) 18-533 Recommendation: Set a Joint City/County Board of Supervisors Meeting regarding Affordable Housing, Homelessness and Mental Health on Tuesday, October 23, 2018, from 10:00 a.m. to 12:00 p.m. in City Hall Council Chambers. E. The Public Record ROGC The Public Record for September 14-September 20, 2018. 18-538 Recommendation: Receive and file the Public Record for September 14-20, 2018. (City Clerk) Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 10/1/2018 Joint Meeting for the Rules and Agenda September 26, 2018 Open Government Committee and Committee of the Whole a. ROGC Approval of Thompson Creek Community Meeting Sponsored By 18-530 Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactive approval of the Thompson Creek community meeting scheduled on September 27, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the October 2, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Commercial Linkage Fee (Peralez, Rocha, Jimenez, Carrasco) 18-537 Recommendation: Agendize the attached September 10, 2018 memorandom from Mayor Liccardo regarding the Commercial Linkage Fee (CLF) for City Council discussion before the end of the calendar year. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee City of San José Page 3 Printed on 10/1/2018 Joint Meeting for the Rules and Agenda September 26, 2018 Open Government Committee and Committee of the Whole a.1 ROGC Item H.6.a 18-539 Recommendation: Due to clerical error, the memo for item H.6.a: Title: Update to the August-December 2018 Work Plan for the Smart Cities andService Improvements Committee (City Manager). Recommendation: Amend the August-December 2018 work plan of the Smart Cities and Service Improvements Committee to add the following item to the agenda for October 4, 2018: Facebook Live and Box Pilot Debrief and Next Steps (Mayor’s Office) Purpose: Provide a verbal update on the pilot test to stream the Smart Cities and Service Improvements Committee meetings on Facebook Live and store videos on Box in order to increase engagement and modernize the live-streaming experience. Discussion and feedback to staff. was not included on the Rules and Open Government Committee Agenda. The Committee has the following options: A) Do nothing and the item will be added on to the October 3, 2018 Rules and Open Government Committee Agenda. B) Determine that there is an immediate need to take action and that the need arose after posting the agenda to add the memo for review (requires 4 votes to pass if 5 members are present, or unanimous vote if less than 5 members are present). C) If (B) passes, the item may be discussed and action may be taken. Attachments Memorandum a.2 ROGC Update to the August-December 2018 Work Plan for the Smart CIties 18-541 and Service Improvements Committee (City Manager's Office) Recommendation: Amend the August-December 2018 Smart Cities and Service Improvements Committee Work Plan to add following item to the agenda for October 4, 2018: Facebook Live and Box Pilot Debrief and Next Steps (Mayor’s Office) Purpose: Provide a verbal update on the pilot test to stream the Smart Cities and Service Improvements Committee meetings on Facebook Live and store videos on Box in order to increase engagement and modernize the live-streaming experience. Discussion and feedback to staff. City of San José Page 4 Printed on 10/1/2018 Joint Meeting for the Rules and Agenda September 26, 2018 Open Government Committee and Committee of the Whole I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 10/1/2018