Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, October 3, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda Review October 9, 2018 Agenda None - Meeting Cancelled 2. Review Draft Agenda ROGC Review October 16, 2018 Draft Agenda 18-545 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments October 16, 2018 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State City of San José Page 1 Printed on 10/3/2018 Joint Meeting for the Rules and Agenda October 3, 2018 Open Government Committee and Committee of the Whole 2. Federal D. Meeting Schedules E. The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Approval of the Senior Winter Walk and Resource Fair Sponsored by 18-546 Council Districts 10, 9, and 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Senior Winter Walk and Resource Fair scheduled on Friday, February 22, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the October 16, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 2 Printed on 10/3/2018 Joint Meeting for the Rules and Agenda October 3, 2018 Open Government Committee and Committee of the Whole 2. ROGC Changing the Name of the Vietnamese American Community Center 18-517 to "Vietnamese American Cultural Center." (Nguyen and Diep) Recommendation: Rename the Vietnamese American Community Center, currently located at the George Shirakawa Community Center, so that it will henceforth be known as the "Vietnamese American Cultural Center at the George Shirakawa Community Center." Attachments Memorandum 3. ROGC AB 2098 (McCarty & Thurmond). Adult Education Block Grant 18-543 Program: Immigrant Integration. (City Manager) Recommendation: (a) Pursuant to the City’s streamlined bill process for responding quickly to legislative proposals, re-affirm a support position for AB 2098 (McCarty & Thurmond). (b) Recommend this item be agendized for the October 16, 2018 City Council meeting so that the City’s legislative representative can continue to advocate the City’s position for AB 2098 (McCarty & Thurmond). Attachments Memorandum 4. ROGC Legislative Update from Assemblymember Ash Kalra. 18-548 Recommendation: Agendize an update from Assemblymember Ash Kalra regarding the 2017-2018 legislative session for the October 16, 2018 City Council meeting. Attachments Memorandum 5. ROGC Approval of a District 9 Grant to Branham High School. (Rocha) 18-549 Recommendation: Approve a request to agendize for City Council deliberation on October 16, 2018, to approve a $500 grant to Branham High School to support student educational and recreational needs for its Winter Wishes giving program. Attachments Memorandum City of San José Page 3 Printed on 10/3/2018 Joint Meeting for the Rules and Agenda October 3, 2018 Open Government Committee and Committee of the Whole 6. ROGC Ballot Measure to Hold Mayoral Elections Concurrent with 18-550 Presidential Election. (Vice Mayor Carrasco, Jones, Jimenez, Rocha) Recommendation: Agendize for the City Council meeting of October 16, 2018, the attached resolution calling for a ballot measure to amend the City Charter to hold San José mayoral elections concurrent with national Presidential elections. Attachments Memorandum Letters from the Public 7. ROGC Old City Hall Annex Site. (Rocha and Peralez) 18-551 Recommendation: Secure the quickest possible path pursuant to building housing on the site of the Old City Hall Annex by providing staff direction as below: 1) Coordinate with Santa Clara County Staff to create a streamlined plan and timeline for the building of permanent supportive housing on the Old City Hall Annex site. 2) Present a timeline for the necessary rezoning and environmental review process on the November 26 Community and Economic Development Committee (CED) meeting per PBCE Director Rosalynn Hughey's September 17 informational memo titled "Old City Hall Annex Building' (attached). 3) Before the conclusion of 2018, provide the Mayor and City Council with an informational memo detailing the project plan and including a status update on the site's environmental review and rezoning process. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee City of San José Page 4 Printed on 10/3/2018 Joint Meeting for the Rules and Agenda October 3, 2018 Open Government Committee and Committee of the Whole (a) ROGC Update to the August - December 2018 Work Plan for the Community 18-552 and Economic Development Committee (Housing) Recommendation: Amend the August - December 2018 the Community and Economic Development Committee Work Plan to add the following item to the October 22, 2018 Agenda: Housing and Community Development Commission's FY 2018-19 Workplan (Housing) Purpose: Approve the Housing and Community Development Commission's FY 2017-18 Annual Accomplishments and its FY 2018-19 Workplan. Attachments Memorandum 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. City of San José Page 5 Printed on 10/3/2018 Joint Meeting for the Rules and Agenda October 3, 2018 Open Government Committee and Committee of the Whole Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 10/3/2018