Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, October 24, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review October 30, 2018 Final Agenda 18-585 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments October 30, 2018 Agenda 2. Review Draft Agenda City of San José Page 1 Printed on 10/24/2018 Joint Meeting for the Rules and Agenda October 24, 2018 Open Government Committee and Committee of the Whole ROGC Review November 6, 2018 Draft Agenda 18-586 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments November 6, 2018 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record 1. ROGC The Public Record for October 12, 2018 - October 18, 2018. 18-584 Recommendation: Receive and file the Public Record for October 12 - October 18, 2018. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments (a) ROGC Workforce2Future Board Appointment (Mayor) 18-593 Recommendation: Receive a report on the Mayor’s appointment of Kishan R. Vujjeni as the public sector representative to the work2future Board of Directors. Attachments Memorandum 2. Work Plans & Annual Reports City of San José Page 2 Printed on 10/24/2018 Joint Meeting for the Rules and Agenda October 24, 2018 Open Government Committee and Committee of the Whole G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Retroactive Approval of Fire Safety Town Hall and Clean Streets 18-582 Initiative Launch as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Retroactively approve the Fire Safety Town Hall scheduled on October 10, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the Clean Streets Initiative Launch scheduled on October 18, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the October 30, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 10/24/2018 Joint Meeting for the Rules and Agenda October 24, 2018 Open Government Committee and Committee of the Whole (b) ROGC Approval of the Oakgrove Neighborhood Dumpster Day and Approval 18-583 of Additional Dumpster Day Events Sponsored by Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Retroactively approve the Oakgrove Neighborhood Dumpster Day scheduled on October 20, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve the Cottle to Lean Neighborhood Dumpster Day scheduled on November 10, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve the Edenvale, Great Oaks Neighborhood Dumpster Day scheduled on November 17, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 4. Approve the Skyway, Riverview Neighborhood Dumpster Day scheduled on December 8, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 5. Approve and accept donations from various individuals, businesses or community groups to support the event. 6. Place the item on the October 30, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Berryessa Urban Village. (Liccardo, Carrasco, Peralez, Diep) 18-594 Recommendation: Direct staff to consider the following as the Berryessa Urban Village planning process begins: 1. Explore expanding the boundaries of the Berryessa Urban Village and reconsidering land use designations to better capture additional opportunities for employment-particularly for office and research & development along Mabury and Berryessa Roads. 2. Study ways to preserve the remaining industrial properties that may be included within the Urban Village, while allowing additional commercial capacity. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans City of San José Page 4 Printed on 10/24/2018 Joint Meeting for the Rules and Agenda October 24, 2018 Open Government Committee and Committee of the Whole 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee (a) ROGC Update the August - December 2018 Neighborhood Services and 18-591 Education Committee Work Plan. (Library) Recommendation: Amend the August - December 2018 Neighborhood Services and Education Committee Work plan to drop the following item from the November 8, 2018 agenda. Report on Quality Standards for Early Education Programming. (Library) Purpose: To provide the Committee with proposed quality standards for programs in early education, as specified by the Education & Digital Literacy Strategy for review and approval. Attachments Memorandum (b) ROGC Update the November - December 2018 Neighborhood Services & 18-587 Education Committee Work Plan. (Rocha) Recommendation: Defer Item 3 of the November 8, 2018 Neighborhood Services & Education Committee, the Report on BeautifySJ, to the December 13, 2018 Neighborhood Services & Education Committee meeting. Attachments Memorandum 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee City of San José Page 5 Printed on 10/24/2018 Joint Meeting for the Rules and Agenda October 24, 2018 Open Government Committee and Committee of the Whole (a) ROGC Update the August - December 2018 Smart Cities and Service 18-592 Improvements Committee Work Plan. (Finance/Information Technology) Recommendation: Amend the August - December 2018 the Smart Cities and Service Improvements Committee work plan to drop the following item from the November 1, 2018 agenda: Business Tax System Update (Finance/Information Technology) Purpose: Provide an update on the status and efforts to complete the Business Tax System by the Finance Department, including operationalizing all requirements from November 2016 ballot initiative approved by voters and adding online account management. Discussion and feedback to staff. Attachments Memorandum I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 10/24/2018