Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, October 31, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review November 6, 2018 Final Agenda 18-596 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments November 6, 2018 Agenda Add Sheet 2. Review Draft Agenda November 13, 2018 None - Meeting Cancelled B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update City of San José Page 1 Printed on 10/31/2018 Joint Meeting for the Rules and Agenda October 31, 2018 Open Government Committee and Committee of the Whole 1. State 2. Federal D. Meeting Schedules 1. ROGC General Plan Annual Review. (Planning, Building and Code 18-601 Enforcement) Recommendation: Set the General Plan Annual Review City Council hearing beginning the evening of December 4, 2018, to consider privately and City-initiated General Plan amendments. Attachments Memorandum 2. ROGC Elected and Appointed Officials Emergency Management Training 18-602 Study Session. (City Manager) Recommendation: (a) Set a Council Study Session on Elected and Appointed Officials Emergency Management Training on Monday, December 10, 2018, from 1:30 p.m. to 4:30 p.m. in City Council Chambers. (b) Recommend that this Council Study Session include attendance of all Elected and Appointed Officials. Attachments Memorandum 3. ROGC Release Date for Study Session (City Manager) 18-603 Recommendation: Recommend release of date held for a Study Session on Tuesday, November 13, 2018 from 1:30 p.m. - 4:30 p.m. E. The Public Record 1. ROGC The Public Record for October 19, 2018 - October 25, 2018. 18-597 Recommendation: Receive and file the Public Record for October 19 - October 25, 2018. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments City of San José Page 2 Printed on 10/31/2018 Joint Meeting for the Rules and Agenda October 31, 2018 Open Government Committee and Committee of the Whole 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Approval of Community Events Sponsored by Council District 7 as a 18-595 City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Event. (Nguyen) Recommendation: 1. Retroactively approve the following District 7 events as a City Council sponsored Special Event and approve the expenditure of funds. a. Trunk or Treat on Wednesday, October 31, 2018 at the SevenTrees Community Center. b. Santee Halloween Family Night on Wednesday, October 31, 2018 at the Franklin McKinley Children's Initiative Center. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 6, 2018 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of a District 9 Grant to Bagby Elementary School. (Rocha) 18-598 Recommendation: Approve request to agendize for City Council deliberation on November 6, 2018, to approve a $1,000 grant to Bagby Elementary School to support student educational and recreational needs. Attachments Memorandum City of San José Page 3 Printed on 10/31/2018 Joint Meeting for the Rules and Agenda October 31, 2018 Open Government Committee and Committee of the Whole (c) ROGC Legal Definition of Sex Under Title IX. (Vice Mayor Carrasco) 18-605 Recommendation: 1. Direct the City Attorney to analyze the Department of Health and Human Services effort to establish a new legal definition of sex under Title IX; and to come back to Rules with a report of a potential federal policy change and the effect on the City of San José, our employees, and residents. 2. Adopt a resolution opposing any policy change in Title IX that rolls back civil rights protections for the Transgender Community. Deliver a letter to the largest federal agencies that enforce some part of Title IX: Secretary of Health and Human Services Alex Azar, Secretary of Education Betsy DeVos, Secretary of Labor Alex Acosta, Attorney General Jeff Sessions, and Roger Severino, Director of the Office for Civil Rights at the U.S. Department of Health and Human Services. 3. Place the item on the November 27th, 2018, City Council Agenda for action. Attachments Memorandum Letters from the Public END OF CONSENT H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum City of San José Page 4 Printed on 10/31/2018 Joint Meeting for the Rules and Agenda October 31, 2018 Open Government Committee and Committee of the Whole Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 10/31/2018