Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, November 14, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda November 21, 2018 None - Meeting Cancelled 2. Review Draft Agenda ROGC Review November 27, 2018 Draft Agenda 18-616 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments November 27, 2018 Agenda Memorandum from Rocha B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update City of San José Page 1 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole 1. State 2. Federal (a) ROGC Federal Legislative and Regulatory Update. (City Manager) 18-625 Recommendation: Accept the report from the City's federal advocacy firm of Squire Patton Boggs. Attachments Memorandum D. Meeting Schedules 1. ROGC Council Meeting Schedule and Study Session Schedule for January - 18-626 June 2019. (City Manager) Recommendation: 1. Approve the City Council Meeting Schedule for the period January - June 2019; and 2. Approve the Study Session Schedule for the period January - April 2019. Attachments Memorandum E. The Public Record ROGC The Public Record for October 26, 2018 - November 8, 2018. 18-621 Recommendation: Receive and file the Public Record for October 26 - November 8, 2018. (City Clerk) Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports City of San José Page 2 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Retroactive Approval of Project Hope Program Kick-Off Event & 18-607 Resources Fair Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactive approval of the Project Hope Program Kick-Off Event & Resource Fair scheduled on October 27, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of South Bay Clean Creeks Coalition Team 222 18-608 Cleanup as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor Liccardo) Recommendation: 1. Retroactively approve the South Bay Clean Creeks Coalition Team 222 Clean Up Event scheduled on November 10, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole (c) ROGC Retroactive Approval of the October 30, 2018 Interfaith Community 18-609 Vigil and Gathering as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor Liccardo) Recommendation: 1. Retroactively approve the Interfaith Community Vigil and Gathering held on October 30, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum (d) ROGC Retroactive Approval of Veteran's Day Observance Sponsored by 18-614 Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Veterans' Day Parade scheduled on November 11, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 4 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole (e) ROGC Retroactive Approval of the POW! WOW! San José Flag Raising 18-617 Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the POW! WOW! San José Flag Raising scheduled on October 18, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum (f) ROGC Approval of Trash Talk Sponsored by Council District 6 as a City 18-618 Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Approve the Trash Talk scheduled on November 16, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum (g) ROGC Retroactive Approval of District 6 Faith Leaders Luncheon Sponsored 18-619 by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the District 6 Faith Leaders Luncheon scheduled on November 8, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 5 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole (h) ROGC Approval of the Purchase of Fiesta Navidena Materials Sponsored by 18-622 Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Vice Mayor Carrasco) Recommendation: 1. Approve the Fiesta Navidena Celebration scheduled on December 7, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum (i) ROGC Approval of the World AIDS Day Flag Raising Ceremony Sponsored by 18-624 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the Worlds AIDS Day Flag Raising Ceremony scheduled on November 29, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 6 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole (j) ROGC Retroactive Approval of the Light Up the Night for Domestic Violence 18-628 at City Hall Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Vice Mayor Carrasco) Recommendation: 1. Retroactive approval of the Light Up the Night for Domestic Violence at City Hall scheduled on October 2, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 27, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Monthly Report Activities for October 2018. (City Auditor) 18-615 Recommendation: Approve the City Auditor’s Office Monthly Report of Activities for the month of October 2018. Attachments Memorandum City of San José Page 7 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole 3. ROGC General Obligation Bond (Measure T, Public Safety and 18-620 Infrastructure Bond). (Mayor Liccardo) Recommendation: Direct the City Manager to: 1. Revise Proposed General Obligation Bond Project Categories (included as Attachment A to the City Manager’s September 11, 2018 Memorandum) to read as follows: • Preserve “Build Fire Station 37” as a priority project • Supplant “Rebuild/relocate or build two Fire Stations, including property acquisition” with: - “Build at least two new fire stations, including property acquisition, or conversion of existing City land,” and - “Rebuild/ relocate fire stations 8 and 23, including property acquisition or conversion of existing City land.” • Supplant “Public Safety Headquarters Infrastructure Needs” with “Police Headquarters Infrastructure Needs” 2. Pursuant to the 2015 SJFD Strategic Business Plan, accelerate the development of a Facilities Master Plan that addresses fire station location, along with staffing and budget impacts, within 12 months (Goal #2, 9.4 Infrastructure and Support). The Facilities Master Plan should include specific timelines for the construction and rehabilitation of each of the new and rehabilitated fire stations called for under Measure T. 3. Within 60 days of the certification of the election results, return to Council with: i. A timeline for the implementation and funding of staffing/operations of Fire Station 37, with commencement of construction within 18 months. ii. Timeline of construction of the next new fire station, with the purchase of land for the next new fire station within 24 months, and design and construction thereafter. Attachments Memorandum City of San José Page 8 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole 4. ROGC Deferral of Small Project Inclusionary Housing Ordinance Item. 18-623 (Mayor Liccardo) Recommendation: Defer the Small Project Inclusionary Housing Ordinance item from the November 27, 2018, City Council meeting agenda, and agendize the item in early 2019, together with recommendations to address needed changes to the Inclusionary Housing Ordinance, as identified by staff and in prior Council direction. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee (a) ROGC Update to the August - December 2018 Community and Economic 18-629 Development Committee Work Plan. (Economic Development) Recommendation: Amend the August - December 2018 Community and Economic Development Committee Work Plan to drop the following item from the November 26, 2018 agenda and direct the Administration to instead place the item on the January - June 2019 Community and Economic Development Committee Work Plan that will be subject to Rules and Open Government Committee final approval at a later date: Downtown Retail Strategy (Economic Development Planning, Building and Code Enforcement) Purpose: Provide recommendations for the implementation of a downtown retail strategy. Attachments Memorandum 2. Neighborhood Services and Education Committee City of San José Page 9 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole (a) ROGC Update to the August - December 2018 Neighborhood Services & 18-627 Education and Transportation & Environment Committee Work Plans. (City Manager) Recommendation: Amend the August - December 2018 Neighborhood Services & Education Committee and Transportation & Environment Committee Work Plans to consolidate various BeautifySJ activities and initiatives into one consolidated report as follows: 1. Drop the Street-Related BeautifySJ Activities from the December 3 Transportation & Environment meeting. 2. Consolidate the Illegal Dumping Initiative Update from the December 13 Neighborhood Services & Education meeting. 3. Integrate relevant activities and initiatives from the two items above into a consolidated Report on BeautifySJ currently scheduled for the December 13 Neighborhood Services & Education meeting. Attachments Memorandum 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. City of San José Page 10 Printed on 11/14/2018 Joint Meeting for the Rules and Agenda November 14, 2018 Open Government Committee and Committee of the Whole To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 11 Printed on 11/14/2018