Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, December 5, 2018 2:00 PM Council Chambers A. City Council (City Clerk) 1. Review Final Agenda ROGC Review December 11, 2018 Final Agenda 18-657 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments December 11, 2018 Agenda Memorandum from Rocha 2. Review Draft Agenda City of San José Page 1 Printed on 12/5/2018 Joint Meeting for the Rules and Agenda December 5, 2018 Open Government Committee and Committee of the Whole ROGC Review December 18, 2018 Draft Agenda 18-658 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments December 18, 2018 Agenda B. Review of Upcoming Special Meeting Agenda(s) (a) ROGC Joint City of San José-Santa Clara Valley Water District Board Meeting. 18-670 (City Manager) Recommendation: Review the December 12, 2018 Joint City of San José-Santa Clara Valley Water District Board Meeting Agenda. Attachments Joint SCVWD City Agenda - Special Meeting C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for November 22, 2018 - November 29, 2018. 18-667 Recommendation: Receive and file the Public Record for November 22, 2018 - November 29, 2018. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments City of San José Page 2 Printed on 12/5/2018 Joint Meeting for the Rules and Agenda December 5, 2018 Open Government Committee and Committee of the Whole (a) ROGC Work2Future Board Nominations. (Mayor Liccardo) 18-663 Recommendation: Receive a report on the Mayor's reappointment ofthe following members to the work2future Board for a four-year term from October 1, 2018 to September 30, 2022: 1. Rose Amador Le Beau, President/CEO, ConXion to Community; 2. Louise Auerhahn, Director of Economic & Workforce Policy, Working Partnerships, USA; 3. John Estill, Lecturer in Economics, San Jose State University; 4. Susan Koepp-Baker, Principal, Enviro-Tech Services; 5. Van Le, Agent, State Farm Insurance; 6. Pamela Moore, Team Manager, Staff Services Manager I, California Department of Rehabilitation; and 7. Steve Preminger, Director, Office of Strategic and Intergovernmental Relations, County of Santa Clara. Attachments Memorandum 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 3 Printed on 12/5/2018 Joint Meeting for the Rules and Agenda December 5, 2018 Open Government Committee and Committee of the Whole (a) ROGC Retroactive Approval of Brahms Dumpster Day Sponsored By Council 18-664 District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Brahms Dumpster Day scheduled on December 1, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the December 18, 2018 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of Millbrook Dumpster Day Sponsored By 18-665 Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Millbrook Dumpster Day scheduled on December 1, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the December 18, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 4 Printed on 12/5/2018 Joint Meeting for the Rules and Agenda December 5, 2018 Open Government Committee and Committee of the Whole (c) ROGC Retroactive Approval of Home Burglary Community Meeting 18-671 Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactive approval of the Home Burglary Community Meeting scheduled on December 5, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the December 18, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Council Travel Policy: Per Diem Meal Reimbursement. (City Clerk) 18-655 Recommendation: Provide direction regarding adopting a resolution approving a revised City Council Policy No. 9-5, “Travel by Elected and Appointed City Officials” and agendize for City Council on December 18, 2018. Attachments Memorandum Resolution 3. ROGC Mobile Vendor Policy Update. (Peralez) 18-666 Recommendation: 1. Direct City Staff to review and update as needed our Mobile Vendor Policies in accordance to California Senate Bill 946 (SB 946). 2. Review the City of Los Angeles’ new sidewalk vendor policy and explore whether any of its elements could potentially enhance San José's existing policies. 3. Report back to City Council with an update and recommendations for consideration. Attachments Memorandum City of San José Page 5 Printed on 12/5/2018 Joint Meeting for the Rules and Agenda December 5, 2018 Open Government Committee and Committee of the Whole 4. ROGC Monthly Report of Activities for November 2018. (City Auditor) 18-668 Recommendation: Approve the Auditors Office Monthly Report of Activities for the month of November 2018. Attachments Memorandum 5. ROGC Actions Related to Municipal Solid Waste Clean Incineration to 18-672 Generate Energy. (Khamis) Recommendation: (A) Direct the City Manager to have staff: (1) Explore the possibility of using clean incineration technology to reduce the volume of materials that are not being recycled or consumed in the anaerobic digester that are sent to landfills and to recover energy from this waste. (2) Research California laws or regulations that help or hinder the implementation of clean incineration. (3) Return to the Rules Committee with preliminary findings for consideration of placing item on the Transportation & Environment Committee workplan. (B) Add the pursuit of clean incineration to our Legislative Priorities. (C) Direct the City Manager to have Government Relations staff and City lobbyists reach out to our State legislative delegation to pursue clean incineration of municipal waste that would otherwise be sent to a landfill. Attachments Replacement Memorandum, 11/30/2018 6. ROGC Approval of a District 6 Grant to Herbert Hoover Middle School 18-653 Parent Teacher Staff Association. (Davis) Recommendation: Approve request to agendize for City Council deliberation on December 11, 2018, to approve a $5,000.00 grant to support the Herbert Hoover Middle School Parent Teacher Staff Association for their "Technology Makeover" project, which will update all academic classrooms with digital interactive protectors to allow for their teachers to increase affective facilitation of classroom lessons. Attachments Memorandum City of San José Page 6 Printed on 12/5/2018 Joint Meeting for the Rules and Agenda December 5, 2018 Open Government Committee and Committee of the Whole 7. ROGC Approval of District 6 office Budget Grant for HABLA Friends of 18-656 River Glen. (Davis) Recommendation: Approve a request to agendize for City Council deliberation on December 11, 2018, to approve a $2,000.00 grant to support the HABLA Friends of River Glen for their 7th Annual Gala: Masquerade Ball on January 12, 2019 to help raise funds for River Glen’s Dual Spanish English Immersion Program. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. City of San José Page 7 Printed on 12/5/2018 Joint Meeting for the Rules and Agenda December 5, 2018 Open Government Committee and Committee of the Whole To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 8 Printed on 12/5/2018