Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, January 9, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review January 15, 2019 Final Agenda 18-699 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) 2. Review Draft Agenda - None B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State City of San José Page 1 Printed on 1/9/2019 Joint Meeting for the Rules and Agenda January 9, 2019 Open Government Committee and Committee of the Whole 2. Federal D. Meeting Schedules 1. ROGC Coyote Valley Policy Context and Land Acquisition Considerations 18-704 Study Session. (City Manager) Recommendation: Set a City Council Study Session entitled Coyote Valley Policy Context and Land Acquisition Considerations for Tuesday, January 22, 2019 from 1:00 p.m. - 5:00 p.m. in the City Council Chambers and approve a draft Study Session agenda. Attachments Memorandum 2. ROGC Release Date for Study Session. (City Manager) 18-703 Recommendation: Recommend release of date held for a Study Session on Monday, January 14, 2019 from 1:30 p.m. – 4:30 p.m. E. The Public Record ROGC The Public Record for December 7 - January 3, 2019. 18-697 Recommendation: Receive and file the Public Record for December 7 - January 3, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 1/9/2019 Joint Meeting for the Rules and Agenda January 9, 2019 Open Government Committee and Committee of the Whole 1. Consent Calendar (a) ROGC Retroactive Approval of the East Hills Neighborhood Association 18-688 Community Gathering Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the East Hills Neighborhood Association Community Gathering scheduled on December 15, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 15, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of the Latino Leaders Convening Sponsored by 18-695 Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Latino Leaders Convening scheduled on November 14, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 15, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Retroactive Approval of the Winter Candyland Event Sponsored by 18-693 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Retroactively approve the Winter Candyland event scheduled on December 15, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 15, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 1/9/2019 Joint Meeting for the Rules and Agenda January 9, 2019 Open Government Committee and Committee of the Whole (d) ROGC Retroactively Approval of Dumpster Day Sponsored by Mayor Sam 18-701 Liccardo and Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor Liccardo and Diep) Recommendation: 1. Retroactively approve the Dumpster Day event scheduled on December 15, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 15, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Regional Housing Needs Allocation Subregion. (Jones) 18-700 Recommendation: Forward the attached resolution stating the City's intent to support formation of a Housing Subregion of Santa Clara County Local and County Governments to facilitate and implement countywide housing production consistent with the Regional Housing Needs Allocation (RHNA) formula currently assigned by The Association of Bay Area Governments (ABAG). Attachments Memorandum Resolution H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee City of San José Page 4 Printed on 1/9/2019 Joint Meeting for the Rules and Agenda January 9, 2019 Open Government Committee and Committee of the Whole I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 1/9/2019