Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, January 16, 2019 2:00 PM Council Chambers Note: Location Change A. City Council (City Clerk) 1. Review Final Agenda - January 22, 2019 Meeting Cancelled 2. Review Draft Agenda ROGC Review January 29, 2018 Draft Agenda 18-717 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State City of San José Page 1 Printed on 1/16/2019 Joint Meeting for the Rules and Agenda January 16, 2019 Open Government Committee and Committee of the Whole 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for January 4 - January 10, 2019. 18-714 Recommendation: Receive and file the Public Record for January 4 - January 10, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Retroactive Approval of the South Bay Clean Creeks Coalition Team 18-705 222 Cleanup as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor) Recommendation: 1. Retroactively approve the South Bay Clean Creeks Coalition Team 222 cleanup scheduled on January 12, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 29, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 2 Printed on 1/16/2019 Joint Meeting for the Rules and Agenda January 16, 2019 Open Government Committee and Committee of the Whole (b) ROGC Retroactive Approval of the Cadillac Winchester neighborhood 18-711 Association Appreciation Dinner Sponsored by the Mayor's Office and the District 1 Office as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor Liccardo and Jones) Recommendation: 1. Retroactively approve the CWNA Apreciation Dinner scheduled on Wednesda, December 19, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 29, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Retroactive Approval of Small Business Advocacy Task Force 18-715 (SBATF) Membership Recognition Event Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jones) Recommendation: 1. Retroactively approve the SBATF Membership Recognition Event scheduled on December 17, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 29, 2019 Council Agenda for action. Attachments Memorandum (d) ROGC Approval of African American History Month Flag Raising Ceremony 18-716 and Reception Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jones) Recommendation: 1. Approve the African American History Month Flag Raising Ceremony and Reception scheduled on February 1, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 29, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 1/16/2019 Joint Meeting for the Rules and Agenda January 16, 2019 Open Government Committee and Committee of the Whole H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee ROGC Community & Economic Development Committee Workplan. (Mayor 18-713 Liccardo and Khamis) Recommendation: Approval of the Community and Economic Development Committee workplan for the period of January through June 2019 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in Room W118-119. Attachments Memorandum 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. City of San José Page 4 Printed on 1/16/2019 Joint Meeting for the Rules and Agenda January 16, 2019 Open Government Committee and Committee of the Whole Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 1/16/2019