Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, February 13, 2019 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda - February 19, 2019 Cancelled. 2. Review Draft Agenda ROGC Review February 26, 2019 Draft Agenda 18-767 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments 2/26/19 Council Agenda Add Sheet B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update City of San José Page 1 Printed on 2/13/2019 Joint Meeting for the Rules and Agenda February 13, 2019 Open Government Committee and Committee of the Whole 1. State 2. Federal D. Meeting Schedules 1. ROGC 2018-2019/2019-2020 City Budget Calendar Amendment. (City 18-762 Manager) Recommendation: Adopt the amended 2018-2019/2019-2020 City Budget Calendar for the 2019-2020 Operating Budget, 2019-2020 Capital Budget and 2020-2024 City Capital Improvement Program, and 2019-2020 Fees and Charges Report. Attachments Memorandum 2. ROGC Release Date for Study Session. (City Manager) 18-763 Recommendation: Recommend release of date held for Study Session on Friday, February 22, 2019 from 1:30 p.m. – 4:30 p.m. E. The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 2/13/2019 Joint Meeting for the Rules and Agenda February 13, 2019 Open Government Committee and Committee of the Whole (a) ROGC Approval of Project Hope Litter Pick-up and Dumpster Day at 18-753 Roundtable Drive and Welch Park Co-Sponsored by the Mayor's Office and The parks, Recreation, and Neighborhood Service's Project Hope as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor) Recommendation: 1. Approve the Project Hope Litter Pick-up and Dumpster Day at Roundtable Drive (D2) and Welch Park (D8) scheduled on February 23, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 26, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of the San José Earthquakes Flag Raising Sponsored by 18-754 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the San José Earthquakes Flag Raising scheduled on February 28, 2019, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 26, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Approval of the Cesar E. Chavez Day Flag Raising Sponsored by 18-755 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the Cesar E. Chavez Day Flag Raising scheduled on Wednesday, March 27, 2019, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 26, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 2/13/2019 Joint Meeting for the Rules and Agenda February 13, 2019 Open Government Committee and Committee of the Whole (d) ROGC Retroactive Approval of the I Love ESSJ Leadership Reception 18-765 Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) Recommendation: 1. Retroactively approve the I Love ESSJ Leadership Reception scheduled on February 15, 2019, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 26, 2019 Council Agenda for action. Attachments Memorandum (e) ROGC Retroactive Approval of the Gridley/Golf Public Safety Meeting 18-766 Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) Recommendation: 1. Retroactively approve the Gridley/Golf Public Safety Meeting scheduled on February 6, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 26, 2019 Council Agenda for action. Attachments Memorandum (f) ROGC July - December 2018 Open Government Report. (City Manager) 18-764 Recommendation: Accept this semi-annual Open Government Report on posting of public calendars, public record request data, and data regarding posting of agendas and minutes of the City Council and decision-making bodies. Attachments Memorandum END OF CONSENT 2. ROGC Study Session on the Cost of Affordable Housing. (Khamis) 18-756 Recommendation: Direct the Administration to schedule a Study Session on the cost of Affordable Housing before June 1, 2019. Attachments Memorandum City of San José Page 4 Printed on 2/13/2019 Joint Meeting for the Rules and Agenda February 13, 2019 Open Government Committee and Committee of the Whole H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 2/13/2019