Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, February 27, 2019 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review March 5, 2019 Final Agenda 19-017 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments March 5, 2019 Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 3/1/2019 Joint Meeting for the Rules and Agenda February 27, 2019 Open Government Committee and Committee of the Whole ROGC Review March 12, 2019 Draft Agenda 19-018 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments March 12, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Planning Commission and Board of Fair Campaign and Political 19-020 Practices Special Meeting Date. (City Clerk) Recommendation: Set a special meeting on March 18, 2019 at 1:30 p.m. for Interviews for Planning Commission and Board of Fair Campaign and Political Practices. E. The Public Record ROGC The Public Record for February 7 - February 21, 2019. 19-003 Recommendation: Receive and file the Public Record for February 7 - February 21, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports City of San José Page 2 Printed on 3/1/2019 Joint Meeting for the Rules and Agenda February 27, 2019 Open Government Committee and Committee of the Whole G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Retroactive Approval of Vice Mayor Celebration Sponsored by Council 19-016 District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jones) Recommendation: 1. Retroactively approve the Vice Mayor Celebration scheduled on February 15, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 12, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 3/1/2019 Joint Meeting for the Rules and Agenda February 27, 2019 Open Government Committee and Committee of the Whole 2. ROGC Gun Violence Prevention. (Mayor and Jones) 19-012 Recommendation: Direct the City Manager and City Attorney to revise and update sections of Chapter 10.32 of the San José Municipal Code (“Firearms Sales”) to: 1. Require of all licensees of vendor permits: a) Video and Audio Recording Transactions: Video- and audio-record every firearm and ammunition transfer to any unsworn member of the public, provide adequate storage of that data for a minimum period, and enable reproduction or access to the videos to SJPD or other agency designated by the City Manager upon request; (b) Training: Train all staff within a year of ordinance implementation and all new hires within 3 months of implementation, to question potential purchasers, within earshot of the audio recording device, to determine whether the customer seeks to purchase the gun or ammunition for themselves, or for another person (“straw purchaser”). The questions shall comply with a checklist or protocol published by the San José Police Department, in consultation with the City Attorney; (c) Inventory Checks: Perform at least one annual inventory check, and immediately report any missing or stolen firearms and/or ammunition to SJPD; (d) Suicide Prevention: Display information at point of-sale about local gun laws, suicide warning signs, and Santa Clara County-approved resources for suicide prevention and domestic violence. 2. Prohibit the sale of any firearms and ammunition within or from a residence. 3. Modernize section 10.32.030-requiring a license for sale, transfer, or advertisement of concealable firearms-to include the regulation of sale of all firearms, ammunition, and downloadable firearms within the city. (a) If proposed state legislation in this session fails to address the 3D-printed gun loophole, direct the City Attorney to specifically include language that extends the requirements of SJMC Section 10.32 to anyone who provides or downloads data required for the production of a 3D-printed firearm or its components. City of San José Page 4 Printed on 3/1/2019 Joint Meeting for the Rules and Agenda February 27, 2019 Open Government Committee and Committee of the Whole Attachments Memorandum Staff Response Letters from the Public 3. ROGC Age and Family Friendly City Initiative. (Arenas) 19-019 Recommendation: 1. Modify the name of the “Age Friendly City Initiative” to the “Age and Family Friendly City Initiative.” 2. Integrate into the “Age and Family Friendly Initiative” current and relevant items in the Neighborhood Services and Education Committee work plan. 3. At the next Quarterly Legislative Update, bring forward to Council an update to the “Family Friendly Legislation” policy position to read “Age and Family Friendly Legislation” and include it in the list of top city-wide legislative priorities. Also, include updates on legislative efforts that focus on children and families. 4. Include in the “Age and Family Friendly City Initiative” other relevant prioritization items that the Council adopts, as well as the implementation of existing human resources city policies. Attachments Memorandum Staff Response Letters from the Public H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government City of San José Page 5 Printed on 3/1/2019 Joint Meeting for the Rules and Agenda February 27, 2019 Open Government Committee and Committee of the Whole J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 3/1/2019