Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, March 13, 2019 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review March 19, 2019 Final Agenda 19-045 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments March 19, 2019 Amended Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 3/13/2019 Joint Meeting for the Rules and Agenda March 13, 2019 Open Government Committee and Committee of the Whole ROGC Review March 26, 2019 Draft Agenda 19-046 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments March 26, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Joint City of San José City Council - Santa Clara County Board of 19-042 Supervisors Meeting. (City Manager) Recommendation: Set a Joint City of San José City Council - Santa Clara County Board of Supervisors Meeting to discuss the topic of Homelessness on Monday, April 29, 2019 from 1:30 p.m. - 4:30 p.m. in the Board of Supervisors' Chambers at 70 West Hedding Street, San José, CA 95110. The meeting agenda will be submitted for Rules and Open Government Committee approval at a later date. 2. ROGC Release Dates for Study Sessions. (City Manager) 19-043 Recommendation: Recommend release of dates held for Study Sessions on Friday, April 5, 2019 from 1:30 p.m. – 4:30 p.m. and Thursday, April 25, 2019 from 1:30 p.m. – 4:30 p.m. E. The Public Record ROGC The Public Record for February 28 - March 7, 2019. 19-036 Recommendation: Receive and file the Public Record for February 28 - March 7, 2019. (City Clerk) Attachments The Public Record City of San José Page 2 Printed on 3/13/2019 Joint Meeting for the Rules and Agenda March 13, 2019 Open Government Committee and Committee of the Whole F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Approval of Assyrian New Year (Assyrian Flag Raising), Sponsored by 19-037 Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Assyrian New Year (Assyrian Flag Raising) on March 20, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 19, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of Palestinian Flag Raising Event Sponsored by Council 19-038 District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Palestinian Flag Raising Event scheduled on April 5, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 19, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 3/13/2019 Joint Meeting for the Rules and Agenda March 13, 2019 Open Government Committee and Committee of the Whole (c) ROGC Approval of the 14th Annual Santos Family Car Show Sponsored by 19-040 Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Diep) Recommendation: 1. Approve the 14th Annual Santos Family Car Show scheduled on August 31, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 19, 2019 Council Agenda for action. Attachments Memorandum (d) ROGC Retroactive Approval of Trash Talk Sponsored by Council District 6 as 19-041 a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the Trash Talk scheduled on March 8, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 19, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Monthly Report of Activities for February 2019. (City Auditor) 19-032 Recommendation: Approve the City Auditor’s Office Monthly Report of Activities for the month of February 2019. Attachments Memorandum 3. ROGC SB 5 (Beall and Maguire) Local-State Sustainable Investment 19-044 Incentive Program. (City Manager) Recommendation: (1) Adopt a position of support for SB 5 (Beall and Maguire). (2) Recommend this item be agendized for the March 19, 2019 City Council Meeting so that the City’s Legislative Representatives can advocate the City’s support for SB 5. Attachments Memorandum City of San José Page 4 Printed on 3/13/2019 Joint Meeting for the Rules and Agenda March 13, 2019 Open Government Committee and Committee of the Whole H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 3/13/2019