Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, March 20, 2019 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review March 26, 2019 Final Agenda 19-055 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments March 26, 2019 Agenda Add Sheet 2. Review Draft Agenda ROGC Review Draft Agenda - April 2, 2019 Cancelled. 19-056 B. Review of Upcoming Special Meeting Agenda(s) City of San José Page 1 Printed on 3/20/2019 Joint Meeting for the Rules and Agenda March 20, 2019 Open Government Committee and Committee of the Whole C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Release Date for Study Session. (City Manager) 19-057 Recommendation: Recommend release of date held for Study Session on Friday, March 29, 2019 from 1:30 p.m. - 4:30 p.m. E. The Public Record ROGC The Public Record for March 8 - March 14, 2019. 19-061 Recommendation: Receive and file the Public Record for March 8 - March 14, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 3/20/2019 Joint Meeting for the Rules and Agenda March 20, 2019 Open Government Committee and Committee of the Whole (a) ROGC Retroactive Approval of Beautification Day in the Tuers Neighborhood 19-054 Sponsored by Council District 7 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Esparza) Recommendation: 1. Retroactively approve the Beautification Day in the Tuers Neighborhood scheduled on March 9, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 9, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of Women's History Month Celebration at the 19-060 Teen Center Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Women's History Month Celebration at the Teen Center scheduled on March 16, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 26, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Approval of the Grand Re-Opening of Welch Park Community Center 19-039 Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Approve the Grand Re-Opening of Welch Park Community Center scheduled on March 30, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 26, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 3/20/2019 Joint Meeting for the Rules and Agenda March 20, 2019 Open Government Committee and Committee of the Whole 2. ROGC AB1210 (Low): Crimes: Package Theft. (Police) 19-058 Recommendation: (1) Adopt a position of support for AB1210 (Low) on package theft. (2) Recommend this item be agendized for the March 26, 2019 City Council Meeting so that the City’s Legislative Representatives can advocate the City’s support for AB1210. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government 1. ROGC Public Records Appeal - Thomas Baker. (City Manager) 19-059 Recommendation: Deny the appeal from Thomas Baker regarding the City’s response to his request for public records seeking records related to communication between Thomas Baker and the Office of the City Manager. Attachments Memorandum J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment City of San José Page 4 Printed on 3/20/2019 Joint Meeting for the Rules and Agenda March 20, 2019 Open Government Committee and Committee of the Whole The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 3/20/2019