Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, April 3, 2019 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review April 9, 2019 Final Agenda 19-076 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) 2. Review Draft Agenda ROGC Review April 16, 2019 Draft Agenda 19-077 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments April 16, 2019 Agenda City of San José Page 1 Printed on 4/4/2019 Joint Meeting for the Rules and Agenda April 3, 2019 Open Government Committee and Committee of the Whole B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Special Hearing on Sexual Assaults on April 15, 2019. (Peralez and 19-082 Arenas) Recommendation: Add a Special Hearing on Sexual Assaults to be set for April 15, 2019 at 6:00 P.M. to the Public Safety, Finance and Strategic Support (PSFSS) Committee work plan, as a joint meeting with the Santa Clara County Board of Supervisors’ Children, Seniors and Families Committee and direct the City Clerk to ensure it is publicly noticed. Attachments Memorandum E. The Public Record ROGC The Public Record for March 22 - March 28, 2019. 19-078 Recommendation: Receive and file the Public Record for March 22 - March 28, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 4/4/2019 Joint Meeting for the Rules and Agenda April 3, 2019 Open Government Committee and Committee of the Whole 1. Consent Calendar (a) ROGC Retroactive Approval of District 4 Office Hours Sponsored by Council 19-075 District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Diep) Recommendation: 1. Approve the District 4 Office Hours scheduled on April 6, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 9, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of Berryessa Annual Art Festival Sponsored by Council 19-083 District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Diep) Recommendation: 1. Approve the Berryessa Annual Art Festival scheduled on May 11, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 9, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Gasoline-Powered Lawn Equipment Replacement Programs and 19-080 Funding. (Environmental Services) Recommendation: Accept the report on Gasoline-Powered Lawn Equipment Replacement Programs and Funding. Attachments Memorandum City of San José Page 3 Printed on 4/4/2019 Joint Meeting for the Rules and Agenda April 3, 2019 Open Government Committee and Committee of the Whole 3. 19-230 AB 705 (Stone) Mobile Home Park Closures. Recommendation: 1. Adopt a position of support for AB 705 (Stone) on Mobile Home park Closures. 2. Recommend this item be agendized for the April 9, 2019 City Council meeting so that the City's Legislative Representatives have direction to advocate for AB 705. (Jimenez) Attachments Memorandum Staff Response Form 4. ROGC Freight Rail Right of Way Quiet Zones. (Mayor, Peralez, Jimenez, 19-084 and Davis) Recommendation: Direct the City Manager to: 1. Commence studying a federally-mandated Quiet Zone on Union Pacific Railroad (UPRR) Warm Springs Subdivision and explore funding strategies including partnering with our federal and state delegations to find collaborative opportunities; and 2. Explore opportunities for Rail-To-Trail (RTT) conversions in keeping with the General Plan update. Attachments Memorandum Staff Response Form Letter from Rep. Lofgren Letter from Assemblymember Kalra Letter from the Public Letter from the Public H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole City of San José Page 4 Printed on 4/4/2019 Joint Meeting for the Rules and Agenda April 3, 2019 Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 4/4/2019