Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, April 10, 2019 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review April 16, 2019 Final Agenda 19-089 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) 2. Review Draft Agenda ROGC Review April 23, 2019 Draft Agenda 19-090 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) B. Review of Upcoming Special Meeting Agenda(s) City of San José Page 1 Printed on 4/5/2019 Joint Meeting for the Rules and Agenda April 10, 2019 Open Government Committee and Committee of the Whole C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for March 29 - April 4, 2019. 19-091 Recommendation: Receive and file the Public Record for March 29 - April 4, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 4/5/2019 Joint Meeting for the Rules and Agenda April 10, 2019 Open Government Committee and Committee of the Whole (a) ROGC Approval of the Egg Hunt Event Sponsored by Council District 2 as a 19-088 City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Approve the Egg Hunt Event scheduled on April 20, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 16, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of Meadow Fair Community Meeting Sponsored 19-092 by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Meadow Fair Community Meeting scheduled on April 3, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 23, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Monthly Report of Activities for March 2019. (City Auditor) 19-087 Recommendation: Approve the Auditor's Office Monthly Report of Activities for the month of March 2019. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee City of San José Page 3 Printed on 4/5/2019 Joint Meeting for the Rules and Agenda April 10, 2019 Open Government Committee and Committee of the Whole 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government 1. ROGC Public Records Appeal. (Airport) 19-079 Recommendation: Deny the appeal from Dan Connolly regarding the City’s response to his request for public records seeking records related to the Downtown Airspace Capacity Study. Attachments Memorandum J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 4 Printed on 4/5/2019