Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, May 8, 2019 2:00 PM Council Chambers A. City Council (City Clerk) 1. Review Final Agenda ROGC Review May 14, 2019 Final Agenda 19-115 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments May 14, 2019 Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 5/8/2019 Joint Meeting for the Rules and Agenda May 8, 2019 Open Government Committee and Committee of the Whole ROGC Review May 21, 2019 Draft Agenda 19-116 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments May 21, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for April 26 - May 2, 2019. 19-119 Recommendation: Receive and file the Public Record for April 26 - May 2, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 5/8/2019 Joint Meeting for the Rules and Agenda May 8, 2019 Open Government Committee and Committee of the Whole 1. Consent Calendar (a) ROGC Approval of National Night Out as A City Sponsored Special Event, to 19-112 Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (City Clerk) Recommendation: 1. Approve the National Night Out scheduled for August 6, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 21, 2019 Council Agenda for action Attachments Memorandum (b) ROGC Approval of Mamapalooza Community Event Sponsored by Council 19-118 District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Approve the Mamapalooza Community Event scheduled on May 11, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 21, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Approval of the City of San José Department of Transportation (DOT) 19-120 Town Hall for Spanish-Speaking Residents Sponsored by Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Approve the DOT Spanish Town Hall scheduled on May 16, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 14, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 5/8/2019 Joint Meeting for the Rules and Agenda May 8, 2019 Open Government Committee and Committee of the Whole 2. ROGC Monthly Report of Activities for April 2019. (City Auditor) 19-113 Recommendation: Approve the City Auditor’s Office Monthly Report of Activities for the month of April 2019. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee (a) ROGC Update to the Public Safety, Finance and Strategic Support Committee 19-114 Work Plan. (City Auditor) Recommendation: Approve the following change to the work plan for the Public Safety, Finance and Strategic Support (PSFSS) Committee: Add the following item to the PSFSS Committee Work Plan for June 20, 2019: Employee Reimbursements Audit Report (City Auditor) Purpose: To provide a report on the Employee Reimbursements Audit. Attachments Memorandum 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment City of San José Page 4 Printed on 5/8/2019 Joint Meeting for the Rules and Agenda May 8, 2019 Open Government Committee and Committee of the Whole The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 5/8/2019