Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, May 15, 2019 2:00 PM Council Chambers A. City Council (City Clerk) 1. Review Final Agenda ROGC Review May 21, 2019 Final Agenda 19-129 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments May 21, 2019 Agenda 2. Review Draft Agenda ROGC Review Draft Agenda - May 28, 2019 Cancelled. 19-130 B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update City of San José Page 1 Printed on 5/16/2019 Joint Meeting for the Rules and Agenda May 15, 2019 Open Government Committee and Committee of the Whole 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for May 3 - May 9, 2019. 19-131 Recommendation: Receive and file the Public Record for May 3 - May 9, 2019. (City Clerk) Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 5/16/2019 Joint Meeting for the Rules and Agenda May 15, 2019 Open Government Committee and Committee of the Whole (a) ROGC Approval of Canada Flag Raising and Reception Sponsored by Council 19-126 District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the Canada Flag Raising and Reception scheduled on June 27, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 21, 2019 Council Agenda for action. Attachments aMemorandum (b) ROGC Approval of Picnic with Peralez Sponsored by Council District 3 as a 19-127 City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the Picnic with Peralez scheduled on June 23, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 21, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Approval of Dumpster Days Sponsored by Council District 2 as a City 19-128 Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Approve the following Dumpster Days as a City Council sponsored Special Event and approve the expenditure of funds: May 25, 2019 Dumpster Day on San Ignacio Dr.; June 1, 2019 Dumpster Day on Poston Dr.; June 15, 2019 Dumpster Day on Mat Ave.; and June 22, 2019 Dumpster Day on Skyway Dr. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 21, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 5/16/2019 Joint Meeting for the Rules and Agenda May 15, 2019 Open Government Committee and Committee of the Whole (d) ROGC Retroactive Approval of the Great Lady Bug Release 2019 Sponsored 19-132 by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the Great Lady Bug Release 2019 scheduled on April 7, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 21, 2019 Council Agenda for action. Attachments Memorandum (e) ROGC Approval of the Annual Senior and Older Adults Health Fair & Walk 19-133 Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) Recommendation: 1. Approve the Annual Senior and Older Adults Health Fair & Walk scheduled on June 28, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 21, 2019 Council Agenda for action. Attachments G.GMemorandum END OF CONSENT 2. ROGC Mayor Salary Setting Update. (Mayor) 19-124 Recommendation: Reject the Salary Setting Commission's decision to award a salary increase for the Mayor; instead, reduce that increase to an annual rate that does not exceed the 3 percent increase approved for most City employees, for the duration of my term. [Continued from 5/1/19 - Item G.2 (ROGC 19-109)] Attachments Memorandum Memorandum from CAO City of San José Page 4 Printed on 5/16/2019 Joint Meeting for the Rules and Agenda May 15, 2019 Open Government Committee and Committee of the Whole 3. ROGC AB 857 (Chiu and Santiago): Public Banks. (City Manager) 19-125 Recommendation: (a) Adopt a support if amended position on AB 857 (Chiu and Santiago) on public banks. (b) Recommend this item be agendized for the May 21, 2019 City Council Meeting so that the City’s Legislative Representatives can advocate the City’s position for AB 857. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. City of San José Page 5 Printed on 5/16/2019 Joint Meeting for the Rules and Agenda May 15, 2019 Open Government Committee and Committee of the Whole To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 5/16/2019