Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, May 29, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review June 4, 2019 Final Agenda 19-152 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments June 4, 2019 Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 5/29/2019 Joint Meeting for the Rules and Agenda May 29, 2019 Open Government Committee and Committee of the Whole ROGC Review June 11, 2019 Draft Agenda 19-153 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments June 11, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Council Meeting Schedule and Study Session Schedule for August 2019 19-159 - June 2020. (City Manager) Recommendation: (a) Approve the City Council Meeting Schedule for the period August 2019 - June 2020; and (b) Approve the Study Session Schedule for the period August 2019 - June 2020. Attachments Memorandum E. The Public Record ROGC The Public Record for May 17 - May 23, 2019. 19-154 Recommendation: Receive and file the Public Record for May 17 - May 23, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees City of San José Page 2 Printed on 5/29/2019 Joint Meeting for the Rules and Agenda May 29, 2019 Open Government Committee and Committee of the Whole ROGC VEBA Advisory Committee Appointment. (City Manager) 19-160 Recommendation: (a) Approve the appointment of Elsa Cordova, nominated by the City Manager as the unrepresented employee member, to the Voluntary Employees Beneficiary Association (VEBA) Advisory Committee for a term beginning June 4, 2019 and ending May 31, 2023. (b) Place the item on the June 4, 2019 City Council Agenda for action. Attachments Memorandum 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Approval of the Celebrate Cambrian Festival Sponsored by Council 19-155 District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) Recommendation: 1. Approve the Celebrate Cambrian Festival scheduled on August 25, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 11, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 5/29/2019 Joint Meeting for the Rules and Agenda May 29, 2019 Open Government Committee and Committee of the Whole (b) ROGC Approval of the District 9 Noddin Dumpster Day Sponsored by Council 19-156 District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) Recommendation: 1. Approve the District 9 Noddin Dumpster Day scheduled on June 1, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 11, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Retroactive Approval of District 9 Little Branham/Rosswood Dumpster 19-157 Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) Recommendation: 1. Retroactively approve the District 9 Little Branham/Rosswood Dumpster Day scheduled on May 18, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 11, 2019 Council Agenda for action. Attachments Memorandum (d) ROGC Retroactive Approval of District 9 Muir/Hammer Dumpster Day 19-158 Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) Recommendation: 1. Retroactively approve the District 9 Muir/Hammer Dumpster Day scheduled on May 11, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 11, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 4 Printed on 5/29/2019 Joint Meeting for the Rules and Agenda May 29, 2019 Open Government Committee and Committee of the Whole (e) ROGC Retroactive Approval of Community Paint Night Sponsored by Council 19-161 District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Community Paint Night scheduled on May 18, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 11, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. City of San José Page 5 Printed on 5/29/2019 Joint Meeting for the Rules and Agenda May 29, 2019 Open Government Committee and Committee of the Whole All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 5/29/2019