Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, June 12, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review June 18, 2019 Final Agenda 19-178 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments June 18, 2019 Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 6/12/2019 Joint Meeting for the Rules and Agenda June 12, 2019 Open Government Committee and Committee of the Whole ROGC Review June 25, 2019 Draft Agenda 19-179 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments June 25, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for May 17 - May 23, 2019. 19-188 Recommendation: Receive and file the Public Record for May 17 - May 23, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 6/12/2019 Joint Meeting for the Rules and Agenda June 12, 2019 Open Government Committee and Committee of the Whole 1. Consent Calendar (a) ROGC Retroactive Approval of the Cannery Park Grand Opening Sponsored 19-184 by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Retroactively approve the Cannery Park Grand Opening scheduled on June 8, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 25, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of PTSD Awareness Month Presentation & Panel Discussion 19-185 Sponsored by Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the PTSD Awareness Month Presentation & Panel Discussion scheduled on June 20, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 18, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Monthly Report of Activities for May 2019. (City Auditor) 19-180 Recommendation: Approve the City Auditor's Office Monthly Report of Activities for the month of May 2019. Attachments Memorandum City of San José Page 3 Printed on 6/12/2019 Joint Meeting for the Rules and Agenda June 12, 2019 Open Government Committee and Committee of the Whole 3. ROGC Energy Resilience Study Session. (Mayor, Jones, Jimenez, Peralez, 19-187 Foley) City of San José Page 4 Printed on 6/12/2019 Joint Meeting for the Rules and Agenda June 12, 2019 Open Government Committee and Committee of the Whole Recommendation: At the earliest opportunity, convene a Council study session to inform the Council and educate the public about the serious challenges that San José - and other Northern California cities - face regarding maintaining electric reliability and resilience in light of recent events. The study session should focus on the impacts of recent and pending California Public Utilities Commission decisions authorizing utilities to unilaterally implement sudden de-energization (shutdowns) of transmission lines and subsequent regional power outages, in the wake of Pacific Gas and Electric Company's (PG&E) safety failures. The study session should offer at least a preliminary evaluation of options to boost the resilience to blackouts of San Jose's critical operations, residents, and businesses, including but not limited to: 1. Ensuring rapid and effective notification of residents-particularly those who have medical vulnerabilities (EG., dependence on dialysis, breathing assistance devices, etc.), senior citizens and non-English speakers-of expected outages as soon as the City learns from PG&E of warnings of imminent de-energization to supplement PG&E's required notification of all residents; 2. Assessing the ability of the City to make short-term and medium-term investments in energy storage, fuel cells, and backup generation that could provide sufficient resilience for critical operations, such as hospitals, emergency responders, the Regional Wastewater Treatment Plant, and the Airport; 3. Identifying other investments that can hasten the creation of micro-grids and islanding in the medium & long-term; 4. Identifying alternatives to PG&E electric service, including: a. Evaluating municipal purchase of PG&E's distribution assets in San José; b. Forming a regional publicly owned municipal utility district; c. Other alternatives that would improve electric service reliability, safety, resiliency, affordability, and expand clean energy options for San José. 5. Coordinating with the County and other agencies to protect vulnerable populations, including dialysis patients, seniors needing air conditioning on hot days, etc.; 6. Assessing next steps for the City to align public resources needed to move forward with any of these options to protect our community, including ballot measures, bond issuances, state grants, legislative advocacy, and the like. City of San José Page 5 Printed on 6/12/2019 Joint Meeting for the Rules and Agenda June 12, 2019 Open Government Committee and Committee of the Whole Attachments Memorandum Council Policy Early Consideration: Response Form 4. ROGC Rick Doyle Salary Setting. (Mayor) 19-189 Recommendation: Adjust the salary for the City Attorney to better align with other jurisdictions’ chief counsels, to a base pensionable salary of $285,000, plus the existing non-pensionable 5%. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee ROGC Update to the January - June 2019 Community and Economic 19-186 Development Committee Work Plan. (Public Works) Recommendation: Approve the following change to the January – June 2019 Community and Economic Development Committee Work Plan to add the following item for the June 24, 2019: San José Building Reach Code Update. (Planning, Building and Code Enforcement) Attachments Memorandum 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. City of San José Page 6 Printed on 6/12/2019 Joint Meeting for the Rules and Agenda June 12, 2019 Open Government Committee and Committee of the Whole K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 7 Printed on 6/12/2019