Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, June 19, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review June 25, 2019 Final Agenda 19-202 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) 2. Review Draft Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal City of San José Page 1 Printed on 6/17/2019 Joint Meeting for the Rules and Agenda June 19, 2019 Open Government Committee and Committee of the Whole D. Meeting Schedules E. The Public Record ROGC The Public Record for June 7 - June 13, 2019. 19-205 Recommendation: Receive and file the Public Record for June 7 - June 13, 2019. (City Clerk) Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports ROGC Rules & Open Government Committee Workplan. (Mayor) 19-204 Recommendation: Approve the Rules and Open Government Committee workplan for the period from July 2019 through July 2020 and setting its meeting schedule as every Wednesday at 2:00 p.m. in the City Hall Wing Committee Meeting Rooms 118-120. The agendas will be posted as the Joint Rules and Open Government Committee and Committee of the Whole. Attachments Memorandum G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 6/17/2019 Joint Meeting for the Rules and Agenda June 19, 2019 Open Government Committee and Committee of the Whole (a) ROGC Approval of Movie Night at Municipal Rose Garden Sponsored by 19-194 Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Approve the Movie Night at Municipal Rose Garden scheduled on August 10, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 25, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of Movie Night at Cahill Park Sponsored by Council District 6 19-195 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Approve the Movie Night at Cahill Park scheduled on June 29, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the Jun 25, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Retroactive Approval of North Willow Glen Dumpster Day Sponsored 19-196 by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the North Willow Glen Dumpster Day scheduled on June 15, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 25, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 6/17/2019 Joint Meeting for the Rules and Agenda June 19, 2019 Open Government Committee and Committee of the Whole (d) ROGC Retroactive Approval of Trash Talks Sponsored by Council District 6 as 19-197 a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the Trash Talks scheduled on June 14, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 25, 2019 Council Agenda for action. Attachments Memorandum (e) ROGC Approval of District 9 Valley View - Reed Dumpster Day Sponsored by 19-199 Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) Recommendation: 1. Approve the District 9 Valley View - Reed Dumpster Day scheduled on June 29, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 25, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 4 Printed on 6/17/2019 Joint Meeting for the Rules and Agenda June 19, 2019 Open Government Committee and Committee of the Whole (f) ROGC Approval of the Dumpster Days Sponsored by Council District 5 as a 19-201 City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) Recommendation: 1. Approve the following list of Dumpster Days as a City Council sponsored Special Event and approve the expenditure of funds: June 1, 2019, on Gimelli Way June 1, 2019, at Painter Elementary School June 8, 2019, on Rinehart Drive June 15, 2019, on Pelleas Lane June 22, 2019, on Foss Aveneue June 22, 2019, on Lancelot Lane June 29, 2019, on Golf Drive 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 25, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 5 Printed on 6/17/2019 Joint Meeting for the Rules and Agenda June 19, 2019 Open Government Committee and Committee of the Whole 2. ROGC City Auditor Appointment and Compensation Package. (Mayor) 19-193 Recommendation: 1. Adopt a resolution appointing Joe Rois as City Auditor and approving compensation for services as City Auditor for a term beginning June 25, 2019 and ending June 30, 2021 consistent with the following terms and the attachment in this memo. a. Salary: The starting bi-weekly salary will be $6,538.46, which is equivalent to an annual amount of $170,000. b. Executive Management Benefits: As executive management, the Appointee will receive the benefits that are included in the Executive Management and Professional Employees (Unit 99) Benefit and Compensation Summary (attached). The Appointee will also receive a $350.00 monthly automobile allowance in accordance with the current City policy and an option to receive payments in-lieu of health care coverage. c. Vacation and Executive Leave: The Appointee will accrue vacation and receive executive leave in accordance with Executive Management and Professional Employees (Unit 99) Benefit and Compensation Summary. The Appointee has already accrued and used eighty hours of executive leave in the 2019 calendar year, and will not be eligible for additional executive leave in 2019. Executive Leave cannot be cashed out or carried over into the next calendar year under any circumstances. Vacation can continue to accrue up to twice the annual accrual rate. d. Outside Employment: The Appointee will not engage in outside employment without City Council approval. 2. Place the item on the June 25, 2019 Council agenda for action. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee City of San José Page 6 Printed on 6/17/2019 Joint Meeting for the Rules and Agenda June 19, 2019 Open Government Committee and Committee of the Whole ROGC Update to the January - June 2019 Community and Economic 19-198 Development Committee Work Plan. (Public Works) Recommendation: Approve the following change to the January - June 2019 Community and Economic Development Committee Work Plan to drop the following item from June 24, 2019: City Council Policy Priority #3: Disadvantage Business Enterprise Program (Public Works). Attachments Memorandum 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 7 Printed on 6/17/2019