Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, July 31, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review August 6, 2019 Final Agenda 19-221 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments August 6, 2019 Agenda 2. Review Draft Agenda City of San José Page 1 Printed on 7/31/2019 Joint Meeting for the Rules and Agenda July 31, 2019 Open Government Committee and Committee of the Whole ROGC Review August 13, 2019 Draft Agenda 19-222 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments August 13, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for June 19 - July 25, 2019. 19-227 Recommendation: Receive and file the Public Record for June 19 - July 25, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 7/31/2019 Joint Meeting for the Rules and Agenda July 31, 2019 Open Government Committee and Committee of the Whole 1. Consent Calendar (a) ROGC Retroactive Approval of Cahill Beautification Day Sponsored by 19-223 Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the Cahill Beautification Day scheduled on June 29, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 6, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of Willow Creek Dumpster Day Sponsored by 19-224 Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the Willow Creek Dumpster Day scheduled on April 6, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 6, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Retroactive Approval of Cory Dumpster Day Sponsored by Council 19-225 District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the Cory Dumpster Day scheduled on April 27, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 6, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 7/31/2019 Joint Meeting for the Rules and Agenda July 31, 2019 Open Government Committee and Committee of the Whole (d) ROGC Retroactive Approval of the D2 Viva Parks Series Sponsored by 19-226 Council District 2 and the Parks, Recreation, and Neighborhood Services Department as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Retroactively approve the Viva Parks Series scheduled from June 4, 2019 through August 22, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 6, 2019 Council Agenda for action. Attachments Memorandum (e) ROGC Approval of Fall Family Festival Community Event Sponsored by 19-230 Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Approve the Family Festival scheduled on October 12, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 6, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Undue Concentration Criteria Update. (Peralez) 19-220 Recommendation: Direct the City Manager to report back to City Council with recommendations to create a local set of criteria regarding on-premise alcohol sales for both crime index and undue concentration in the Downtown Entertainment Zone (EZ), alternative to what is defined in the Business and Professions (B&P) Code Section 23958 (c). Attachments Memorandum Council Policy Early Consideration: Response City of San José Page 4 Printed on 7/31/2019 Joint Meeting for the Rules and Agenda July 31, 2019 Open Government Committee and Committee of the Whole H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee ROGC Neighborhood Services and Education Committee Workplan. (Mayor 19-228 Liccardo and Arenas) Recommendation: 1. Approval of the Neighborhood Services and Education Committee workplan for the period from August through December 2019 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the Wing Rooms W118-120. 2. Accept the draft Neighborhood Services and Education Committee workplan for the period January through June 2020. Attachments Memorandum 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee ROGC Public Safety, Finance, and Strategic Support Committee Workplan. 19-229 (Mayor Liccardo and Peralez) Recommendation: 1. Approval of the Public Safety, Finance, and Strategic Support Committee workplan for the period August through December 2019 and setting its meeting schedule on the third Thursday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of August that is set to be held in the Wing Rooms W118-120, October that is set on the fourth Thursday of that month, and December that is set on the second Thursday of that month at 9:30 a.m. 2. Accept the draft Public Safety, Finance, and Strategic Support Committee workplan for the period January through June 2020. Attachments Memorandum 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee City of San José Page 5 Printed on 7/31/2019 Joint Meeting for the Rules and Agenda July 31, 2019 Open Government Committee and Committee of the Whole I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 7/31/2019