Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, August 28, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review Final Agenda - September 3, 2019 Cancelled. 19-286 2. Review Draft Agenda ROGC Review September 10, 2019 Draft Agenda 19-287 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments September 10, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update City of San José Page 1 Printed on 8/28/2019 Joint Meeting for the Rules and Agenda August 28, 2019 Open Government Committee and Committee of the Whole 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for August 16 - August 22, 2019. 19-288 Recommendation: Receive and file the Public Record for August 16 - August 22, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 8/28/2019 Joint Meeting for the Rules and Agenda August 28, 2019 Open Government Committee and Committee of the Whole (a) ROGC Retroactive Approval of the Estates Neighborhood Block Party 19-283 Community Event Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Estates Neighborhood Block Party Community Event scheduled on August 25, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 10, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of the Beauty Spot's Annual School Supply Drive 19-284 Community Event Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Beauty Spot's Annual School Supply Drive Community Event scheduled on August 10, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 10, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 8/28/2019 Joint Meeting for the Rules and Agenda August 28, 2019 Open Government Committee and Committee of the Whole 2. ROGC Hate Crimes Action. (Esparza, Carrasco, Arenas, Foley) 19-274 Recommendation: 1. Engage in a regional Hate Crimes Task Force convened by the County, with other interested jurisdictions (e.g., City of Gilroy), to develop a clear set of recommendations to address hate crime, racism and violence incited by hate speech in our community. The Hate Crimes Task Force will be a time-limited working group. 2. The task force will recommend school or school-based programs to promote positive change in our community culture relative to hate crimes and violence. 3. The task force will develop recommendations to employ existing state and federal law to protect women from hate crimes; the task force will examine the pathology of hate crimes to develop the best methods and policies to address them. 4. The task force will explore hate crimes’ impacts on the local Latino community, our immigrant community more broadly, the LGBTQ community, religious minority community, and involve the San José Office of Immigrant Affairs, the Santa Clara County Office of Immigrant Relations, the Santa Clara County Office of LGBTQ Affairs, and institutions supporting religious rights. 5. The task force will develop recommendations on investments in law enforcement intelligence to combat the illegal gun trade and to monitor the increase of hate speech. 6. Request that the task force and the Administration periodically report back to the Public Safety, Finance, and Strategic Support Committee and the Committee of the Whole regarding the task force’s progress. 7. Adopt a resolution in support of meaningful regulations that prevent more gun violence and stop the proliferation of hate crimes. Attachments Memorandum Early Consideration Response Form City of San José Page 4 Printed on 8/28/2019 Joint Meeting for the Rules and Agenda August 28, 2019 Open Government Committee and Committee of the Whole 3. ROGC Cristo Rey Work Study Agreement. (Mayor) 19-285 Recommendation: 1. Direct the City Attorney to discuss with the Council whether and how the existing agreement with Cristo Rey can be re-negotiated to enable a re-bid of the remaining three years of the contract. 2. If some portion of the contract may be re-bid, then direct the City Manager to: a. re-bid the remaining term of the contract, but utilize criteria that ensure that paid work-study job opportunities be focused on students from low-income families, and any other criteria that the City Manager deems relevant to the student’s readiness and availability for City employment. b. reach out directly-by phone or in person- to senior staff at the Superintendents’ offices in at least each of the three largest public high school districts in San José - East Side, San José Unified, and Campbell-to ensure their notification of the opportunity to participate in the RFP. c. Return to Council with an assessment of each of the City’s varied work-study arrangements with students, including the several hundred students working in the City’s San José Works program (with Strive), and other City-funded programs, to determine whether all high school districts have an equitable opportunity to have their low-income students participate in those programs. Attachments Memorandum Early Consideration Response Form 4. ROGC Title X Funding Gap. (Carrasco and Arenas) 19-289 Recommendation: Explore funding opportunities in the mid-year budget update to replace the loss of $250,000 in federal Title X funding for Planned Parenthood clinics located in San José to enable the continued provision of health services for local women. Attachments Memorandum Early Consideration Response Form H. Review of additions to Council Committee Agendas/Workplans City of San José Page 5 Printed on 8/28/2019 Joint Meeting for the Rules and Agenda August 28, 2019 Open Government Committee and Committee of the Whole 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 8/28/2019