Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, September 4, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review September 10, 2019 Final Agenda 19-295 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments September 10, 2019 Agenda 2. Review Draft Agenda City of San José Page 1 Printed on 9/4/2019 Joint Meeting for the Rules and Agenda September 4, 2019 Open Government Committee and Committee of the Whole ROGC Review September 17, 2019 Draft Agenda 19-296 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments September 17, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for August 23 - August 29, 2019. 19-294 Recommendation: Receive and file the Public Record for August 23 - August 29, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 9/4/2019 Joint Meeting for the Rules and Agenda September 4, 2019 Open Government Committee and Committee of the Whole 1. Consent Calendar END OF CONSENT 2. ROGC Work2Future Board Appointment. (Mayor) 19-293 Recommendation: Receive a report on the Mayor’s appointment of Chad Bojorquez as a public sector representative to the work2future Board of Directors for a four-year term from November 1, 2019 to October 31, 2023. Attachments Memorandum 3. ROGC Equity Study Session. (Peralez, Jimenez, Carrasco, Esparza, 19-297 Arenas) Recommendation: Direct the City Manager to prepare for the upcoming study session on Equity by including the following: 1. Engagement with knowledgeable staff from Seattle, San Francisco, Oakland, or other cities with an equity program, and request for them to be part of the conversation and answer questions either in person or conference call; 2. A subject matter expert, with experience in assisting cities in assisting cities with equity programs/offices/solutions to be part of the conversation and answer questions; 3. Input from our city employees who were part of each GARE cohort; 4. A local funder with experience on Race and Equity to be part of the discussion, and answer questions; 5. For staff to be available to brief to each Council office prior to the study session. Attachments Memorandum 4. ROGC Monthly Report of Activities for August 2019. (City Auditor) 19-300 Recommendation: Approve the City Auditor's Office Monthly Report of Activites for the month of August 2019. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans City of San José Page 3 Printed on 9/4/2019 Joint Meeting for the Rules and Agenda September 4, 2019 Open Government Committee and Committee of the Whole 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 4 Printed on 9/4/2019