Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, September 11, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review September 17, 2019 Final Agenda 19-309 Recommendation: a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments September 17, 2019 Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 9/11/2019 Joint Meeting for the Rules and Agenda September 11, 2019 Open Government Committee and Committee of the Whole ROGC Review September 24, 2019 Draft Agenda 19-310 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments September 24, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) ROGC Review the City Council Study Session Agenda entitled Study Session 19-320 on Displacement in San Jose Recommendation: Review the City Council Study Session Agenda entitled Study Session on Displacement in San Jose set for Monday, September 16, 2019 from 1:30 p.m. - 4:30 pm in City Hall, Chambers. Attachments City Council Study Session Agenda Memorandum from Peralez, 9/10/19 C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for August 22, 2019 - September 5, 2019 19-299 Recommendation: Receive and file the Public Record for August 22, 2019 - September 5, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports City of San José Page 2 Printed on 9/11/2019 Joint Meeting for the Rules and Agenda September 11, 2019 Open Government Committee and Committee of the Whole G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Approval of the POW/MIA Flag Raising Sponsored by Council District 19-301 10, in Cooperation with the United Veterans Council of Santa Clara County, as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the POW/MIA Flag Raising scheduled on September 20, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the September 17, 2019 Council Agenda for action. Attachments Memorandum (b) ROGC Retroactive Approval of the Ethiopian Flag Raising Ceremony as a City 19-302 Sponsored Special Event, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (Mayor) Recommendation: 1. Retroactively approve the Ethiopian Flag Raising Ceremony scheduled on September 6, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 10, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 9/11/2019 Joint Meeting for the Rules and Agenda September 11, 2019 Open Government Committee and Committee of the Whole (c) ROGC Approval of “Kostumes for Kids” Sponsored by Council District 10 as a 19-303 City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Kostumes for Kids event, scheduled for Saturday, October 26, 2019, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the September 17, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Story Road: Vision Zero. (Mayor and Carrasco) 19-304 Recommendation: 1. Direct Department of Transportation staff to perform preliminary engineering for safety improvements to the Story Road and Jackson Avenue intersection - where two “Vision Zero” corridors meet. 2. Return in the mid-year Budget with a proposal to fund and implement improvements to the Story Road and Jackson Avenue intersection. Attachments Memorandum Early Consideration Response Form 3. ROGC Work2Future Board Appointment. (Mayor) 19-305 Recommendation: Receive a report on the Mayor’s appointment of Chad Bojorquez as a public sector representative to the work2future Board of Directors for a four-year term from November 1, 2019 to October 31, 2023. [Deferred from 9/4/2019, Item G.2 (ROGC 19-293)] Attachments Memorandum City of San José Page 4 Printed on 9/11/2019 Joint Meeting for the Rules and Agenda September 11, 2019 Open Government Committee and Committee of the Whole 4. ROGC Equity Study Session. (Peralez, Jimenez, Carrasco, Esparza, 19-306 Arenas) Recommendation: Direct the City Manager to prepare for the upcoming study session on Equity by including the following: 1. Engagement with knowledgeable staff from Seattle, San Francisco, Oakland, or other cities with an equity program, and request for them to be part of the conversation and answer questions either in person or conference call; 2. A subject matter expert, with experience in assisting cities in assisting cities with equity programs/offices/solutions to be part of the conversation and answer questions; 3. Input from our city employees who were part of each GARE cohort; 4. A local funder with experience on Race and Equity to be part of the discussion, and answer questions; 5. For staff to be available to brief to each Council office prior to the study session. [Deferred from 9/4/2019, Item G.3 (ROGC 19-297)] Attachments Memorandum 5. ROGC Monthly Report of Activities for August 2019. (City Auditor) 19-307 Recommendation: Approve the City Auditor's Office Monthly Report of Activites for the month of August 2019. [Deferred from 9/4/2019, Item G.4 (ROGC 19-300)] Attachments Memorandum 6. ROGC Climate Emergency Resolution (Mayor, Jimenez, Peralez, Carrasco, 19-319 Davis) Recommendation: Adopt a resolution endorsing the declaration of a climate emergency. Attachments Memorandum Early Consideration Response Form H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee City of San José Page 5 Printed on 9/11/2019 Joint Meeting for the Rules and Agenda September 11, 2019 Open Government Committee and Committee of the Whole 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 9/11/2019