Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, September 18, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review September 24, 2019 Final Agenda 19-332 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments September 24, 2019 Amended Agenda 2. Review Draft Agenda City of San José Page 1 Printed on 9/18/2019 Joint Meeting for the Rules and Agenda September 18, 2019 Open Government Committee and Committee of the Whole ROGC Review October 1, 2019 Draft Agenda 19-337 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments October 1, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) ROGC Review the City Council Study Session Agenda entitled 19-349 Anti-Displacement Strategies Recommendation: Review the City Council Study Session Agenda entitled Anti-Displacement Strategies set for Friday, September 27, 2019 from 9:00 a.m. - Noon in City Hall, Chambers. Attachments September 27, 2019 Study Session Agenda C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for September 5, 2019 - September 11, 2019 19-344 Recommendation: Receive and file the Public Record for September 5, 2019 - September 11, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports City of San José Page 2 Printed on 9/18/2019 Joint Meeting for the Rules and Agenda September 18, 2019 Open Government Committee and Committee of the Whole G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar END OF CONSENT 2. ROGC Homeless Task Force Update. (Peralez) 19-325 Recommendation: Direct the City Manager’s Office to provide an update to Council on the progress and timeline for the City’s Homeless Task Force by the end of the calendar year. Attachments Memorandum City of San José Page 3 Printed on 9/18/2019 Joint Meeting for the Rules and Agenda September 18, 2019 Open Government Committee and Committee of the Whole 3. ROGC Flavored Tobacco and E-Cigarettes. (Carrasco) 19-328 Recommendation: 1. Develop an ordinance prohibiting the sale by tobacco retail establishments of electronic cigarettes that require, but have not received, an order from the Food and Drug Administration (FDA) approving their marketing; and prohibiting the sale and distribution to any person in San Jose of flavored tobacco products and electronic cigarettes that require, but have not received, an FDA order approving their marketing. 2. Develop an ordinance that will limit any further overconcentration of tobacco businesses by: a. Limiting the sale of tobacco products near schools and other youth-sensitive areas or/and; b. Limiting the sale of tobacco products near existing businesses that sell tobacco product. 3. Remove the tobacco retail license exemption from the San Jose Municipal Code 6.87.210 that allows eighteen and over tobacco retailers to obtain a City license exemption. 4. Support stale and federal legislation to prohibit the sale of e-cigarettes and flavored tobacco products. Attachments Memorandum Early Consideration Response Form Letter from CA Legislature, 9/13/2019 Letter from County of Santa Clara, Office of the Board of Supervisors, 9/13/2019 Letters from the Public H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole City of San José Page 4 Printed on 9/18/2019 Joint Meeting for the Rules and Agenda September 18, 2019 Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee ROGC Update to the August - December 2019 Smart Cities and Service 19-350 Improvements Committee Work Plan. (City Manager) Recommendation: Approve the following changes to the August - December 2019 Smart Cities and Service Improvements Committee Work Plan: (a) Add the following item for October 3, 2019 to the Smart Cities and Service Improvements Committee Work Plan: Update on the City’s Procurement Improvement and Readiness Program. (Finance/Civic Innovation) (b) Drop the following item for October 3, 2019 from the Smart Cities and Service Improvements Committee Work Plan: City Website Update. Attachments Memorandum I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 9/18/2019