Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, October 16, 2019 2:00 PM Council Chambers To start immediately following special City Council meeting. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review October 22, 2019 Final Agenda 19-383 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments October 22, 2019 Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 10/16/2019 Joint Meeting for the Rules and Agenda October 16, 2019 Open Government Committee and Committee of the Whole ROGC Review October 29, 2019 Draft Agenda 19-384 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments October 29, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Equity Study Sessions. (City Manager) 19-394 Recommendation: Set two City Council Study Sessions and approve the agendas entitled: (a) Building a Shared Understanding of Equity Work in the Context of City Government. Date and Time: Friday, December 13, 2019, 1:30 p.m. - 4:30 p.m. Location: City Council Chambers (b) Equity Framework: An approach to Achieving Better Outcomes for All. Date and Time: TBD (Early 2020) Location: City Council Chambers Attachments Memorandum E. The Public Record ROGC The Public Record for September 27, October 4, 2019 - October 10, 19-385 2019 Recommendation: Receive and file the Public Record for September 27, October 4, 2019 - October 10, 2019. (City Clerk) Attachments The Public Record City of San José Page 2 Printed on 10/16/2019 Joint Meeting for the Rules and Agenda October 16, 2019 Open Government Committee and Committee of the Whole F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar END OF CONSENT 2. ROGC Single Family Home Modifications. (Jimenez & Davis) 19-388 Recommendation: Direct staff to return to Council with proposed revisions to the Zoning Ordinance that would discourage single family home modifications that are clearly designed to facilitate individual room rentals. Attachments Memorandum Early Consideration Response Form H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee City of San José Page 3 Printed on 10/16/2019 Joint Meeting for the Rules and Agenda October 16, 2019 Open Government Committee and Committee of the Whole I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 4 Printed on 10/16/2019