Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, October 23, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review October 29, 2019 Final Agenda 19-395 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments October 29, 2019 Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 10/23/2019 Joint Meeting for the Rules and Agenda October 23, 2019 Open Government Committee and Committee of the Whole ROGC Review November 5, 2019 Draft Agenda 19-396 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments November 5, 2019 Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for October 7, 2019 - October 17, 2019 19-397 Recommendation: Receive and file the Public Record for October 7, 2019 - October 17, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 10/23/2019 Joint Meeting for the Rules and Agenda October 23, 2019 Open Government Committee and Committee of the Whole 1. Consent Calendar END OF CONSENT City of San José Page 3 Printed on 10/23/2019 Joint Meeting for the Rules and Agenda October 23, 2019 Open Government Committee and Committee of the Whole 2. ROGC Public Safety Power Shutoffs: Making San José Grid-Resilient. 19-398 (Mayor) City of San José Page 4 Printed on 10/23/2019 Joint Meeting for the Rules and Agenda October 23, 2019 Open Government Committee and Committee of the Whole Recommendation: 1. After-Action Report: Return to Council with a verbal after-action report outlining the measures taken by City staff and partners to prepare residents for the Public Safety Power Shutoff (PSPS), and what lessons might be drawn from our experience. Further: a. Identify the public cost of the City’s response to the PSPS. b. Identify those resources - from PG&E, the state of California, or other sources - that could compensate San Jose taxpayers for that expenditure, including the $75 million PSPS preparedness funding from last year’s State budget. c. If any private cost data becomes available, provide an estimate of losses incurred by San Jose residents and business as a result of the PSPS, and any means for families to recover for those losses. d. Identify the recorded wind speeds, humidity, and temperature at the time that power on distribution lines was shut off in relevant neighborhoods in Alum Rock, Evergreen, and Almaden, and how those measurements compared to thresholds announced by PG&E in California Public Utilities Commission (CPUC) filings for PSPS events. e. Showcase the unique tools and methods that City staff developed in preparation for a PSPS event, particularly the crowd-sourcing app that provided highly accurate real-time information about outages, and the map-based data-sharing tool that identified such elements as potential and actual outage areas, medically vulnerable residents, and critical facilities for responders and other agencies. 2. Targeted Municipalization: Return to Council to identify the steps required for the creation of a municipal utility for the purposes of strategic development of microgrids in key locations throughout our city, with particular emphasis on critical infrastructure and areas requiring high levels of redevelopment and infrastructure investment. 3. Microgrids and Related Resiliency Investments: Explore the role that San Jose Clean Energy and City partners can play a role in helping residents “get off the grid” during a blackout by installing infrastructure necessary to create hybrid off-grid solar systems with backup utility power, by assessing the feasibility of: a. Developing islands of “energy resiliency” within residential neighborhoods that can provide support to neighbors during PSPS events; b. Supporting efforts of low-income residents to purchase solar panels and storage with the benefit of generous subsidies created by the California’s Self-Generation Incentive Program; City of San José Page 5 Printed on 10/23/2019 Joint Meeting for the Rules and Agenda October 23, 2019 Open Government Committee and Committee of the Whole c. Partnerships that could engage residents in group purchases of off-grid inverters, solar charge controllers, and battery storage at a bulk discount; and/or d. Information campaign from SJCE to homeowners willing to commit to opening their homes to neighbors in the event of a power shut-down. 4. Voter Support for Bonds: In Fall polling for potential ballot measures, include questions that will enable the Council and Staff to evaluate voter support for: a. Acquisition of all electrical distribution infrastructure currently owned by PG&E necessary to municipalize the local electrical utility; and b. Bond financing to develop renewable energy storage and generation facilities (such as microgrids) that can insulate critical city facilities, or even participating neighborhoods, to improve energy resilience, reliability, and costs. 5. Full Municipalization: If polling reveals substantial support for acquisition of PG&E infrastructure, then: a. Return to Council with a draft scope and cost estimate for a feasibility study; b. Provide Council with any preliminary findings from staffs ongoing exploration of municipalization regarding issues such as: the cost of infrastructure acquisition, any estimates of capital repair and replacement, the legal obstacles to municipal purchase of the assets, taxpayer liability for infrastructure failures, and anticipated operational issues; and c. Communicate with the leadership of the local IBEW to assure them that in the event of municipalization, the City of San Jose will not undercut established commitments on pay, benefits, or representation. 6. Legislative Advocacy: Advocate with the CPUC and state legislature to: a. Authorize appropriately trained City and County staff to supplement PG&E inspection teams during a PSPS event-such as by taking geo-tagged photos of distribution lines-to accelerate the restoration of power to affected residents. b. Require PG&E to clearly disclose the specific conditions (wind speed, temperature, humidity, etc.) that triggered any specific PSPS at the time of the deenergization decision. c. Require PG&E to share all data they hold regarding areas City of San José Page 6 Printed on 10/23/2019 Joint Meeting for the Rules and Agenda October 23, 2019 Open Government Committee and Committee of the Whole potentially affected by a PSPS with relevant public agencies, including cities, to enable those agencies to “scrub” the data to better protect vulnerable populations and critical facilities. d. Ensure medical baseline data is shared with the Cities and Counties of affected PSPS areas. e. Expand the funding for the Self-Generation Incentive Program or other programs that offer financial incentives to install distributed resources including solar and storage. f. Provide state funding and eliminate barriers to the establishment and feasible operation of microgrids, restricting discriminatory fees imposed by utilities, and streamlining the regulatory approval processes. Attachments Memorandum Early Consideration Response Form H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment City of San José Page 7 Printed on 10/23/2019 Joint Meeting for the Rules and Agenda October 23, 2019 Open Government Committee and Committee of the Whole The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 8 Printed on 10/23/2019