Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, October 30, 2019 2:00 PM Council Chambers To start immediately following special City Council meeting. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review November 5, 2019 Final Agenda 19-399 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments November 5, 2019 Agenda Add Sheet 2. Review Draft Agenda ROGC Review Draft Agenda - November 12, 2019 Cancelled 19-400 City of San José Page 1 Printed on 10/30/2019 Joint Meeting for the Rules and Agenda October 30, 2019 Open Government Committee and Committee of the Whole B. Review of Upcoming Special Meeting Agenda(s) (a) ROGC Review November 6 Special Meeting Agenda. 19-414 Attachments Agenda (b) ROGC Review November 12 Special Meeting Agenda. 19-409 Attachments Agenda C. Legislative Update 1. State 2. Federal D. Meeting Schedules (a) ROGC City Budget Calendar and Budget Study Session Schedule. (City 19-415 Manager) Recommendation: (a) Approve the proposed 2019-2020/2020-2021 City Budget Calendar as presented in Attachment A and the detailed schedule for City Council Budget Study Sessions for the 2020-2021 Operating Budget, 2020-2021 Capital Budget and 2021-2025 City Capital Improvement Program, and 2020-2021 Fees and Charges Report as presented in Attachment B and explained in this memorandum. (b) Place the item on the November 5, 2019 City Council Agenda for adoption. Attachments Memorandum (b) ROGC Set the General Plan Hearing for December 2019. (Planning, Building 19-411 and Code Enforcement) Recommendation: Set the General Plan Annual Review City Council hearing beginning the evening of December 3, 2019, to consider privately and City-initiated General Plan amendments. Attachments Memorandum E. The Public Record City of San José Page 2 Printed on 10/30/2019 Joint Meeting for the Rules and Agenda October 30, 2019 Open Government Committee and Committee of the Whole ROGC The Public Record for October 18, 2019 - October 24, 2019 19-401 Recommendation: Receive and file the Public Record for October 18, 2019 - October 24, 2019. (City Clerk) Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Approval of Santa's Village Around the World Sponsored by Council 19-405 District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the Santa's Village Around the World event scheduled on December 7, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 5, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 10/30/2019 Joint Meeting for the Rules and Agenda October 30, 2019 Open Government Committee and Committee of the Whole (b) ROGC Approval of the District 3 Night at Christmas in the Park Sponsored by 19-404 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the District 3 Night at Christmas in the Park event scheduled on December 4, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 5, 2019 Council Agenda for action. Attachments Memorandum (c) ROGC Approval of the World AIDS Day Flag Raising Ceremony Sponsored by 19-403 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the World AIDS Day Flag Raising Ceremony scheduled on December 3, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 5, 2019 Council Agenda for action. Attachments Memorandum (d) ROGC Retroactive Approval of the Safe and Green Halloween Sponsored by 19-406 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Retroactively approve the Safe and Green Halloween event scheduled on October 25, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 5, 2019 Council Agenda for action. Attachments Memorandum City of San José Page 4 Printed on 10/30/2019 Joint Meeting for the Rules and Agenda October 30, 2019 Open Government Committee and Committee of the Whole (e) ROGC Approval of Vista Park Beautification Day Sponsored by Council 19-407 District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Retroactively approve the Vista Park Beautification Day scheduled on November 16, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 5, 2019 Council Agenda for action. Attachments Memorandum (f) ROGC Approval of Oakridge Palmia Residents Neighborhood Association and 19-416 Other Special Events Sponsored by Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Approve the District 2 Holiday Community Appreciation Celebration scheduled on December 13, 2019 as a City Council sponsored Special Event, approve the expenditure of funds an approve the purchase of gift cards, and other items as raffle prizes. 2. Approve the Oakridge Palmia Residents Neighborhood Association Dumpster Day scheduled on November 9, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve the Calero Neighborhood Association Dumpster Day scheduled on December 14, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 4. Approve the Station 121 Neighborhood Association Dumpster Day scheduled on December 14, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 5. Approve and accept donations from various individuals, businesses or community groups to support the events. 6. Place the item on the November 5, 2019 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 5 Printed on 10/30/2019 Joint Meeting for the Rules and Agenda October 30, 2019 Open Government Committee and Committee of the Whole 2. ROGC H.R.763 (Deutch): Energy Innovation and Carbon Dividend Act of 19-412 2019. (Environmental Services) Recommendation: 1. Adopt a position of support if amended for H.R. 763 (Deutch). 2. Recommend this item be agendized for the November 5, 2019 City Council Meeting so that the City’s Legislative Representative can advocate the City’s support if amend position for H.R. 763. Attachments Memorandum 3. ROGC Municipal Solid Waste Clean Incineration to Generate Energy. 19-413 (Environmental Services) Recommendation: Direct the City Manager to deprioritize the pursuit of this approach to the management of solid waste. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. City of San José Page 6 Printed on 10/30/2019 Joint Meeting for the Rules and Agenda October 30, 2019 Open Government Committee and Committee of the Whole All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 7 Printed on 10/30/2019