Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, December 11, 2019 2:00 PM Wing Rooms W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review December 17, 2019 Final Agenda 19-479 Attachments Agenda Add Sheet 2. Review Draft Agenda ROGC Review December 24, 2019 Draft Agenda - Cancelled 19-480 B. Review of Upcoming Special Meeting Agenda(s) 1. ROGC Review December 13, 2019 Study Session Agenda: Building a Shared 19-509 Understanding of Equity Work in the Context of City Government. Attachments Study Session Agenda City of San José Page 1 Printed on 12/11/2019 Joint Meeting for the Rules and Agenda December 11, 2019 Open Government Committee and Committee of the Whole C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Diridon Station Concept Plan Study Session. (City Manager) 19-504 Recommendation: Set a Study Session for Tuesday, January 28, 2020, at 6:00 p.m. at the Council Chambers entitled Diridon Station Concept Plan Decision #3 for the City Council to receive and discuss additional information related to the southern alignment into and out of the future Diridon Station. Attachments Memorandum E. The Public Record ROGC The Public Record for November 26, 2019 - December 5, 2019. (City 19-492 Clerk) Recommendation: Receive and file the Public Record for November 26, 2019 - December 5, 2019. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar END OF CONSENT City of San José Page 2 Printed on 12/11/2019 Joint Meeting for the Rules and Agenda December 11, 2019 Open Government Committee and Committee of the Whole 2. ROGC Monthly Report of Activities for November 2019. (City Auditor) 19-481 Recommendation: Approve the City Auditor's Office Monthly Report of Activities for the month of November 2019. Attachments Memorandum 3. ROGC External Quality Control Review of the Office of the City Auditor 19-478 for the Period July 1, 2017 to June 30, 2019. (City Auditor) Recommendation: Accept the independent auditor’s report, “External Quality Control Review of the Office of the City Auditor for the Period July 1, 2017 to June 30, 2019,” which representatives of the Association of Local Government Auditors (ALGA) prepared. Attachments Memorandum 4. ROGC Annual Merit Increases and Additional Executive Leave for Council 19-485 Appointees. (Mayor) Recommendation: Adopt a resolution approving a 2.5% merit increase for the City Manager, City Attorney, Independent Police Auditor, City Clerk, and City Auditor effective July 1, 2019, and granting an additional forty (40) hours of executive leave to each of these Council Appointees for the payroll calendar year 2020. Attachments Memorandum 5. ROGC City Council Direction on Cost of Development Report Workload 19-498 Assessment. (Economic Development) Recommendation: Accept the staff conducted workload assessment of the Council direction on the Report on the Cost of Residential Development. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee City of San José Page 3 Printed on 12/11/2019 Joint Meeting for the Rules and Agenda December 11, 2019 Open Government Committee and Committee of the Whole 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 4 Printed on 12/11/2019