Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, January 8, 2020 2:00 PM Wing Rooms W118-W120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review January 14, 2020 Final Agenda 20-008 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda ROGC Review January 21, 2020 Draft Agenda - Cancelled 20-009 B. Review of Upcoming Special Meeting Agenda(s) City of San José Page 1 Printed on 1/8/2020 Joint Meeting for the Rules and Agenda January 8, 2020 Open Government Committee and Committee of the Whole C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for December 5, 2019 - January 2, 2020. (City 20-007 Clerk) Recommendation: Receive and file the Public Record for December 5, 2019 - January 2, 2020. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 1/8/2020 Joint Meeting for the Rules and Agenda January 8, 2020 Open Government Committee and Committee of the Whole (a) ROGC Retroactive Approval of Gingerbread House Decorating Special Event 20-013 Sponsored by Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Retroactively Approve the Gingerbread House Decorating Special Event scheduled on December 17, 2019 as a City Council sponsored Special Event, approve the expenditure of funds an approve the purchase of gift cards, and other items as raffle prizes. 2. Approve and accept donations from various individuals, businesses or community groups to support the events. 3. Place the item on the January 14, 2020 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of Del Roble Beautification Day Sponsored by Council 20-019 District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Del Roble Beautification Day, scheduled January 25, 2020, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the January 14, 2020 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 1/8/2020 Joint Meeting for the Rules and Agenda January 8, 2020 Open Government Committee and Committee of the Whole 2. ROGC Council Agenda Order Change and Administrative Clean-up 20-006 Amendment to Rules of Conduct Resolution. (City Attorney and City Manager) Recommendation: 1. Adopt a resolution amending the Council’s Rules for the Conduct of Its Meetings, Superseding Resolution No. 78145, to change the Council agenda order, include the Smart Cities and Service Improvements Committee as a Council Standing Committee, and delete board and commission appointments from the Rules and Open Government Committee policy areas. 2. Place the item on the January 14, 2020 Council Agenda for action. Attachments Memorandum Resolution 3. ROGC Exemption of Certain Transfers Involving 501(c)3 Non-Profit 20-017 Organizations from the Proposed Real Property Transfer Tax on the March 2020 Ballot. (Mayor) Recommendation: 1. Place on a Council meeting agenda in January or early February consideration of exempting transfers of real property to or from 501(c)3 nonprofit organizations from the proposed real property transfer tax when the real property transferred is to be used for affordable housing development. 2. Direct staff to provide an analysis of this proposed exemption, including possible criteria in addition to or instead of the 501(c)3 status designation, and any necessary amendments to the proposed real property transfer tax, if it is approved by voters at the March 3, 2020 election. Attachments Replacement Memorandum Early Consideration Form final H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee City of San José Page 4 Printed on 1/8/2020 Joint Meeting for the Rules and Agenda January 8, 2020 Open Government Committee and Committee of the Whole ROGC Update to the Neighborhood Services and Education Committee Work 20-018 Plan. (Mayor and Arenas) Recommendation: Approval of the Neighborhood Services and Education Committee workplan for the period January through June 2020 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in Rooms W118 - W119. Attachments Memorandum 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee ROGC Update to the Public Safety, Finance and Strategic Support Committee 20-011 Work Plan. (Mayor and Peralez) Recommendation: Approval of the Public Safety, Finance, and Strategic Support Committee workplan for the period January through June 2020 and setting its meeting schedule on the third Thursday of each month at 1:30 p.m. in the City Council Chambers. Attachments Memorandum 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. City of San José Page 5 Printed on 1/8/2020 Joint Meeting for the Rules and Agenda January 8, 2020 Open Government Committee and Committee of the Whole To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 1/8/2020