Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Mackenzie Mossing, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, January 22, 2020 2:00 PM Wing Rooms W118-W120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review January 28, 2020 Final Agenda 20-033 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 1/22/2020 Joint Meeting for the Rules and Agenda January 22, 2020 Open Government Committee and Committee of the Whole ROGC Review February 4, 2020 Draft Agenda 20-034 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Equity Study Session, Part 2. (City Manager) 20-038 Recommendation: Set a City Council Study Session entitled Equity Framework: An approach to Achieving Better Outcomes for All on Monday, February 10, 2020 from 1:30 - 4:30 p.m. in Council Chamber and approve a draft Study Session agenda. Attachments Study Session Agenda E. The Public Record ROGC The Public Record for January 9, 2020 - January 16, 2020. (City Clerk) 20-032 Recommendation: Receive and file the Public Record for January 9 - January 16, 2020. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports City of San José Page 2 Printed on 1/22/2020 Joint Meeting for the Rules and Agenda January 22, 2020 Open Government Committee and Committee of the Whole G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Retroactive Approval of the Team 222 Creek Cleanup Hosted by South 20-036 Bay Clean Creeks Coalition as a City Sponsored Special Event, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (Mayor) Recommendation: 1. Retroactively approve the Team 222 Cleanup scheduled on January 11, 2020 as a City Council sponsored event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 28, 2020 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of the District 4 Youth Advisory Council Litter Pickup 20-037 Co-Sponsored by the Mayor’s Office and the Parks, Recreation, and Neighborhood Service’s Anti-Litter Program as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor) Recommendation: 1. Approve the District 4 Youth Advisory Council Litter Pickup scheduled on Saturday, January 25, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 28, 2020 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 1/22/2020 Joint Meeting for the Rules and Agenda January 22, 2020 Open Government Committee and Committee of the Whole (c) ROGC Approval of Greek Flag Raising Event Sponsored by Council District 10 20-039 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Greek Flag Raising Event scheduled on March 25, 2020 as a City Council sponsored Special Event. 2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the February 4th Council Agenda for action. Attachments Memorandum END OF CONSENT H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government 1. ROGC Public Records Appeal - Ken Gregoire (City Manager) 20-031 Recommendation: Deny the appeal from Ken Gregoire regarding the City’s response to his request for draft versions of his annual performance appraisal. Attachments Memorandum City of San José Page 4 Printed on 1/22/2020 Joint Meeting for the Rules and Agenda January 22, 2020 Open Government Committee and Committee of the Whole 2. ROGC Public Records Appeal - Andrew Hicks (Police) 20-035 Recommendation: Deny the appeal from Andrew Hicks regarding the City’s response to his request for public records seeking records related to an investigation, specifically body worn camera footage, by the San Jose Police Department. Attachments Memorandum Appeal letter from Hicks, 10/31/19 Letter from Hicks to City Clerk Attaching Opening Brief J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 1/22/2020