Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Henry Smith, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, February 12, 2020 2:00 PM Wing Rooms W118-W120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review February 18, 2020 Final Agenda - Cancelled 20-052 2. Review Draft Agenda ROGC Review February 25, 2020 Draft Agenda 20-053 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet B. Review of Upcoming Special Meeting Agenda(s) City of San José Page 1 Printed on 2/13/2020 Joint Meeting for the Rules and Agenda February 12, 2020 Open Government Committee and Committee of the Whole C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Set General Plan City Council Hearing for 2020. (City Manager) 20-059 Recommendation: Set the first General Plan City Council hearing for calendar year 2020 beginning March 10, 2020 to consider City-initiated General Plan amendments. Attachments Memorandum E. The Public Record ROGC The Public Record for January 31, 2020 - February 6, 2020. (City 20-054 Clerk) Recommendation: Receive and file the Public Record for January 31 - February 6, 2020. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 2/13/2020 Joint Meeting for the Rules and Agenda February 12, 2020 Open Government Committee and Committee of the Whole (a) ROGC Retroactive Approval of Vietnamese Lunar New Year-Tet Festival 20-055 Community Event Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Vietnamese Lunar New Year Tet-Festival scheduled on Friday, January 24, 2020 through Sunday, January 26, 2020 and January 31, 2020 through Sunday, February 2, 2020 at Eastridge Mall as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 25, 2020 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of Winter Walk and Senior Resource Fair Sponsored by 20-058 Council District 10, 9, and 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the 13th Annual Winter Walk and Senior Resource Fair scheduled on Friday, February 21, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Approve the purchase of various items and gift cards, under $50 each, for the prize drawing. 4. Place the item on the February 25 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 2/13/2020 Joint Meeting for the Rules and Agenda February 12, 2020 Open Government Committee and Committee of the Whole 2. ROGC Board of Fair Campaign and Political Practices Recommended 20-056 Revisions to the City's Ethics and Open Government Provisions Under Title 12 of the San José Municipal Code and Resolution No. 79187 Governing the Board's Regulations and Procedures. (City Attorney/ City Clerk) Recommendation: Consider the revisions proposed by the Board of Fair Campaign and Political Practices to the City's Ethics and Open Government Provisions and the Resolution Governing the Board's Regulations and Procedures and provide feedback and direction for further Action. Attachments Memorandum Proposed Board Resolution Proposed Title 12 Ordinance City of San José Page 4 Printed on 2/13/2020 Joint Meeting for the Rules and Agenda February 12, 2020 Open Government Committee and Committee of the Whole 3. ROGC Exploring Procurement of a Polypropylene Plastic Purification and 20-057 Recycling Plant to Advance Regional Waste Sustainability. (Khamis, Davis, and Foley) Recommendation: 1. Direct the City Manager, through the Office of Economic Development as the lead, to initiate the exploration of attracting a Polypropylene Plastic Purification & Recycling Plant (PRP) to the City of San José, in consultation with Planning, Building, and Code Enforcement, Environmental Services, PureCycle Technologies, and any other offices, departments, and private sector entities deemed relevant to this pursuit. 2. Direct Staff to return to the appropriate Committee with periodic updates detailing all progress and any obstacles to this pursuit until the potential facility is either established or no longer deemed feasible, and adopt the following guiding principles in the execution of this recommendation: a. Placement of the plant shall consider and prioritize the land being vacated adjacent to the San José - Santa Clara Regional Wastewater Facility. b. Prospective PureCycle Facility should emulate, and ideally exceed, the processing capability of the PureCycle Technologies facility in Lawrence County, OH (currently the only of its kind). c. The first update shall contain an economic analysis of the San José/Silicon Valley waste stream. Attachments Memorandum Early Consideration Form 4. ROGC Referral from City Council November 5, 2019 - Zoning 20-060 Code/Emergency Shelter. (Jimenez) Recommendation: Review the workload assessment of Council referral regarding Zoning Code/Emergency Shelters. [City Council referral 11/5/19 - Item 4.1 (19-990)] Attachments Memorandum Early Consideration Form H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee City of San José Page 5 Printed on 2/13/2020 Joint Meeting for the Rules and Agenda February 12, 2020 Open Government Committee and Committee of the Whole 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 2/13/2020