Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Henry Smith, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, March 4, 2020 2:00 PM Wing Rooms W118-W120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review March 10, 2020 Final Agenda 20-074 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 3/4/2020 Joint Meeting for the Rules and Agenda March 4, 2020 Open Government Committee and Committee of the Whole ROGC Review March 17, 2020 Draft Agenda 20-075 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for February 20, 2020 - February 27, 2020. (City 20-076 Clerk) Recommendation: Receive and file the Public Record for February 20, 2020 to February 27, 2020 Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. City of San José Page 2 Printed on 3/4/2020 Joint Meeting for the Rules and Agenda March 4, 2020 Open Government Committee and Committee of the Whole 1. Consent Calendar (a) ROGC Approval of the Scottish Flag Raising Sponsored by Council District 10, 20-078 in Cooperation with the South Bay Scottish Society, as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Scottish Flag Raising scheduled on April 6, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 17, 2020 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of Assyrian New Year (Assyrian Flag Raising) Sponsored by 20-079 Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve Assyrian New Year (Assyrian Flag Raising) scheduled on March 20, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 17, 2020 Council Agenda for action. Attachments Memorandum (c) ROGC Approval of Annual Greek Flag Raising Sponsored by Council District 20-080 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve Annual Greek Flag Raising scheduled on March 25, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 17, 2020 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 3/4/2020 Joint Meeting for the Rules and Agenda March 4, 2020 Open Government Committee and Committee of the Whole (d) ROGC Retroactive Approval of the Dumpster Day Event Sponsored by 20-081 Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Diep) Recommendation: 1. Retroactively Approve the Dumpster Day Event scheduled on February 1, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 10, 2020 Council Agenda for action. Attachments Memorandum (e) ROGC Approval of the History of Inequity in San José Panel Discussion 20-082 Sponsored by Council District 2,3,5,7 and 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez, Peralez, Carrasco, Esparza, and Arenas) Recommendation: 1. Approve the History of Inequity in San José Panel Discussion scheduled on March 18, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 10, 2020 Council Agenda for action. Attachments Memorandum (f) ROGC Approval of the Berryessa Annual Art Festival Sponsored by Council 20-084 District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Diep) Recommendation: 1. Approve the Berryessa Annual Art Festival scheduled on May 9, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 10, 2020 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 4 Printed on 3/4/2020 Joint Meeting for the Rules and Agenda March 4, 2020 Open Government Committee and Committee of the Whole 2. ROGC Bay Area News Group’s (BANG) Public Records Act Request. 20-077 (Mayor) Recommendation: Direct the City Manager and Chief of Police to return to next week’s Rules Committee to inform the Committee about the status of the City’s release of SJPD records pursuant to SB 1421, and what obstacles need to be removed to expedite the release of those records. Attachments Memorandum Supplemental Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. City of San José Page 5 Printed on 3/4/2020 Joint Meeting for the Rules and Agenda March 4, 2020 Open Government Committee and Committee of the Whole To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 3/4/2020