Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Henry Smith, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, March 11, 2020 2:00 PM Wing Rooms W118-W120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review March 17, 2020 Final Agenda 20-091 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 3/11/2020 Joint Meeting for the Rules and Agenda March 11, 2020 Open Government Committee and Committee of the Whole ROGC Review March 24, 2020 Draft Agenda 20-092 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Release Dates for Study Sessions. (City Manager) 20-097 Recommendation: Recommend release of dates held for Study Session on Monday, March 16, 2020 and Thursday, March 26, 2020. E. The Public Record ROGC The Public Record for March 1, 2020 - March 5, 2020. (City Clerk) 20-093 Recommendation: Receive and file the Public Record for March 1, 2020 to March 5, 2020 Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports City of San José Page 2 Printed on 3/11/2020 Joint Meeting for the Rules and Agenda March 11, 2020 Open Government Committee and Committee of the Whole G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar (a) ROGC Approval of Hoffman Via Monte Beautification Day Sponsored by 20-095 Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Hoffman Via Monte Beautification Day, scheduled on March 28, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 24, 2020 Council Agenda for action. Attachments Memorandum (b) ROGC Approval of the Great American Litter Pick-Up as a City Sponsored 20-100 Special Event, to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (City Clerk) Recommendation: 1. Approve the Great American Litter Pick-up scheduled on April 25, 2020 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 24, 2020 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 3/11/2020 Joint Meeting for the Rules and Agenda March 11, 2020 Open Government Committee and Committee of the Whole 2. ROGC Monthly Report of Activities for February 2020. (City Auditor) 20-094 Recommendation: Approve the Auditor's Office Monthly Report of Activities for the month of February 2020. Attachments Memorandum 3. ROGC Bay Area News Group’s (BANG) Public Records Act Request. 20-096 (Mayor/Police) Recommendation: As referred by the Rules and Open Government on March 4, 2020, discussion, report from staff, possible action and/or direction to staff regarding the status of the City’s release of SJPD records pursuant to SB 1421, what obstacles need to be removed to expedite the release of those records, and consideration of a pre-litigation settlement agreement with BANG. [Rules Committee referral 3/4/20 - Item G.2] Attachments Memorandum Supplemental Memorandum Letter from Bay Area News Group 4. ROGC SB 1025 (Umberg) Libraries: Student Success Cards. (Library) 20-101 Recommendation: (1) Adopt a position of support for SB 1025 (Umberg). (2) Recommend this item be agendized for the 3/17/20 City Council Meeting so that the City’s Legislative Representative can advocate the City’s support for SB 1025 (Umberg). Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee City of San José Page 4 Printed on 3/11/2020 Joint Meeting for the Rules and Agenda March 11, 2020 Open Government Committee and Committee of the Whole ROGC Update to the January - June 2020 Community and Economic 20-099 Development Committee Workplan and the Neighborhood Services and Education Workplan. (Housing) Recommendation: Approve the following change to the January - June 2020 Community and Economic Development Committee Workplan and Neighborhood Services and Education Committee Workplan to drop the Assessment of Fair Housing Report: (a) Community and Economic Development Committee Workplan scheduled for March 23, 2020: Report on Assessment of Fair Housing (Housing) (b) Neighborhood Services and Education Committee Workplan scheduled for April 9, 2020: Report on Assessment of Fair Housing (Housing) Attachments Memorandum 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee ROGC Update to the January - June 2020 Smart Cities and Service 20-098 Improvements Committee Work Plan. (City Manager) Recommendation: Approve the amendment to the January - June 2020 Smart Cities and Service Improvements Committee Work Plan to add the following to the April 2, 2020 meeting: Citywide Data Strategy Update. (Civic Innovation and Digital Strategy) Attachments Memorandum I. Open Government J. Open Forum City of San José Page 5 Printed on 3/11/2020 Joint Meeting for the Rules and Agenda March 11, 2020 Open Government Committee and Committee of the Whole Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 3/11/2020