Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Sylvia Arenas, Member Dev Davis, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Henry Smith, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, April 22, 2020 2:00 PM Virtual Meeting * COVID-19 NOTICE * Consistent with the California Governor’s Executive Order No. N-29-20, Resolution No. 79450 from the City of San José and the Santa Clara County Health Officer’s March 16, 2020 Shelter in Place Order, the City Council meeting will not be physically open to the public and the City Council will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment before the City Council Meeting: City of San José Page 1 Printed on 4/23/2020 Joint Meeting for the Rules and Agenda April 22, 2020 Open Government Committee and Committee of the Whole 1) Use: https://sanjose.granicusideas.com/meetings/3853-joint-meeting-for-the-rules-and-open-government-commit tee-and-committee-of-the-whole/agenda_items. eComments are also directly sent to the ilegislate application used by City Council and staff. 2) By email to city.clerk@sanjoseca.gov by 12:00 p.m. the day of the meeting. Those emails will be attached to the Council Item under “Letters from the Public.” Please identify the Agenda Item Number in the subject line of your email. How to submit written Public Comment during the City Council Meeting: 1) Use the eComment tab located on the City Council Agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. 2) Email during the meeting to councilmeeting@sanjoseca.gov, identifying the Agenda Item Number in the email subject line. Comments received will be included as a part of the meeting record but will not be read aloud during the meeting. How to provide spoken Public Comment during the City Council Meeting: 1) By phone 888 475 4499 (Toll Free) Webinar ID: 788 988 479. Click *9 to raise a hand to speak. 2) By online: https://zoom.us/j/788988479. a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Mayor calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review April 28, 2020 Final Agenda 20-160 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda City of San José Page 2 Printed on 4/23/2020 Joint Meeting for the Rules and Agenda April 22, 2020 Open Government Committee and Committee of the Whole 2. Review Draft Agenda ROGC Review May 5, 2020 Draft Agenda 20-161 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules ROGC Revised 2019-2020/2020-2021 City Budget Calendar. (City Manager) 20-163 Recommendation: (a) Approve the revised 2019-2020/2020-2021 City Budget Calendar as presented in Attachment A of the staff memorandum and the schedule for City Council Budget Study Sessions for the 2020-2021 Operating Budget, 2020-2021 Capital Budget and 2021-2025 City Capital Improvement Program, and 2020-2021 Fees and Charges Report as presented in Attachment B and explained in the staff memorandum. (b) Place the item on the April 28, 2020 City Council Agenda for adoption. Attachments Memorandum E. The Public Record ROGC The Public Record for April 10, 2020 - April 16, 2020. (City Clerk) 20-162 Recommendation: Receive and file the Public Record for April 10, 2020 to April 16, 2020 Attachments The Public Record City of San José Page 3 Printed on 4/23/2020 Joint Meeting for the Rules and Agenda April 22, 2020 Open Government Committee and Committee of the Whole F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar END OF CONSENT 2. ROGC Cancellation of City Council Committee, Board, and Commission 20-164 Meetings, with a Few Exceptions, and Updates to the January - June 2020 City Council Committee Workplans. (City Manager) Recommendation: (a) Approve the cancellation of City Council Committee, Board, and Commission meetings, with the exception of the Rules and Open Government Committee, Deferred Compensation Advisory Committee, Treatment Plant Advisory Committee, Federated Employees Retirement System Board, Police and Fire Department Retirement Board, Work2Future Board, Planning Commission, and Historic Landmarks Commission, from May 1, 2020 through June 30, 2020 and forward to City Council for meeting of April 28, 2020. (b) Approve updates to the January - June 2020 City Council Committee Workplans as shown in Attachment A of the staff memorandum. Attachments Memorandum City of San José Page 4 Printed on 4/23/2020 Joint Meeting for the Rules and Agenda April 22, 2020 Open Government Committee and Committee of the Whole 3. ROGC Back to Work, Safely: Preparing A Protected, Prudent Path. 20-165 (Mayor) Recommendation: Direct the City Manager and City Attorney to return to Council at the earliest opportunity to describe the Emergency Operations Center’s response to any of these views under the City Manager’s Report, Item 3.1 on the Council Agenda, and agendize for action as necessary, the following, as further described in the Mayor’s April 15, 2020 memorandum: 1. Setting the Goal by Defining the Threshold; 2. Ramping Up Contact Tracing; 3. Identifying Lower-Risk Occupations; 4. Facilitating Construction; 5. Clarifying State Authority; and 6. Clearing Backlogs. Attachments Memorandum from Mayor Letters from the Public H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment City of San José Page 5 Printed on 4/23/2020 Joint Meeting for the Rules and Agenda April 22, 2020 Open Government Committee and Committee of the Whole The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 4/23/2020