Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Chappie Jones, Vice Chair Maya Esparza, Member David Cohen, Member Dev Davis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Nora Frimann, City Attorney Gloria Schmanek, City Manager's Office Henry Smith, Mayor's Office Ruth Krantz, City Clerk's Office Wednesday, January 13, 2021 2:00 PM Virtual Meeting https://sanjoseca.zoom.us/j/93828586066 * COVID-19 NOTICE * Consistent with the California Governor’s Executive Order No. N-29-20, Resolution No. 79485 from the City of San José and the Santa Clara County Health Officer’s March 16, 2020 Shelter in Place Order, the City Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the City Council Meeting: City of San José Page 1 Printed on 1/13/2021 Joint Meeting for the Rules and Agenda January 13, 2021 Open Government Committee and Committee of the Whole 1) By phone 888 475 4499. 938 2858 6066 Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/93828586066 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review January 19, 2021 Final Agenda - Cancelled 21-018 2. Review Draft Agenda ROGC Review January 26, 2021 Draft Agenda 21-019 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules City of San José Page 2 Printed on 1/13/2021 Joint Meeting for the Rules and Agenda January 13, 2021 Open Government Committee and Committee of the Whole 1. ROGC Release Date for Study Session. (City Manager) 21-039 Recommendation: Recommend release of date held for Study Session on Friday, January 15, 2021. 2. ROGC Set a Special Joint Meeting between City Council and Board of Fair 21-040 Campaign and Political Practices for Thursday, January 28, 2021. (City Clerk) Recommendation: Set a special joint meeting between City Council and Board of Fair Campaign and Political Practices for Thursday, January 28, 2021, commencing at 1:30 p.m. E. The Public Record ROGC The Public Record for December 22, 2020 - January 7, 2021. (City 21-020 Clerk) Receive and file the Public Record for December 22, 2020 - January 7, 2021. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 3 Printed on 1/13/2021 Joint Meeting for the Rules and Agenda January 13, 2021 Open Government Committee and Committee of the Whole a. ROGC Retroactive Approval of Holiday Grab and Go Community Event 21-029 Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve Holiday Grab and Go Community Event scheduled on Wednesday, December 16, 2020 at Leyva Middle School, Holly Oak School, Montgomery School, Katherine Smith School, & DJ Meyer School as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 26, 2021 Council Agenda for action. Attachments Memorandum from Arenas b. ROGC Approval of Nationwide Memorial for COVID-19 Victims Tower and 21-033 Rotunda Lighting Sponsored by Mayor's Office and Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor and Arenas) Recommendation: 1. Approve the Nationwide Memorial for COVID-19 Victims Tower and Rotunda Lighting scheduled on January 19, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 26, 2021 Council Agenda for action. Attachments Memorandum from Mayor and Arenas END OF CONSENT 2. ROGC Monthly Report of Activities for December 2020. (City Auditor) 21-021 Recommendation: Approve the Auditor's Office Monthly Report of Activities for the month of December 2020. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee City of San José Page 4 Printed on 1/13/2021 Joint Meeting for the Rules and Agenda January 13, 2021 Open Government Committee and Committee of the Whole 2. Neighborhood Services and Education Committee ROGC Neighborhood Services and Education Committee Work Plan. (Mayor 21-048 and Arenas) Recommendation: Approval of the Neighborhood Services and Education Committee work plan for the period January through June 2021 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m., with the exception of the month of May that is set on the third Thursday of that month at 9:00 a.m., by virtual meeting due to the COVID-19 pandemic restrictions, until further notice. Attachments Memorandum 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. City of San José Page 5 Printed on 1/13/2021 Joint Meeting for the Rules and Agenda January 13, 2021 Open Government Committee and Committee of the Whole Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 1/13/2021