Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Chappie Jones, Chair Raul Peralez, Vice Chair Sylvia Arenas, Member David Cohen, Member Dev Davis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Nora Frimann, City Attorney Gloria Schmanek, City Manager's Office Henry Smith, Mayor's Office Ruth Krantz, City Clerk's Office Wednesday, February 17, 2021 2:00 PM Virtual Meeting https://sanjoseca.zoom.us/j/93828586066 * COVID-19 NOTICE * Consistent with the California Governor’s Executive Order No. N-29-20, Resolution No. 79485 from the City of San José and the Santa Clara County Health Officer’s March 16, 2020 Shelter in Place Order, the City Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the City Council Meeting: City of San José Page 1 Printed on 2/17/2021 Joint Meeting for the Rules and Agenda February 17, 2021 Open Government Committee and Committee of the Whole 1) By phone 888 475 4499. 938 2858 6066 Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/93828586066 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review February 23, 2021 Final Agenda 21-173 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda ROGC Review March 2, 2021 Draft Agenda 21-174 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update City of San José Page 2 Printed on 2/17/2021 Joint Meeting for the Rules and Agenda February 17, 2021 Open Government Committee and Committee of the Whole 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for February 4, 2021 - February 11, 2021. (City 21-175 Clerk) Receive and file the Public Record for February 4, 2021 - February 11, 2021. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 3 Printed on 2/17/2021 Joint Meeting for the Rules and Agenda February 17, 2021 Open Government Committee and Committee of the Whole a. ROGC Approval of COVID-19 Victims and Survivors Memorial Day Tower 21-186 and Rotunda Lighting Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) Recommendation: 1. Approve the COVID-19 Victims and Survivors Memorial Day Tower and Rotunda Lighting scheduled on March 1, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 23, 2021 Council Agenda for action. Attachments Memorandum from Foley END OF CONSENT 2. ROGC Protecting Our Asian Pacific Islander (API) Community. (Peralez) 21-194 Recommendation: Per my April 8, 2020 memorandum and the subsequent April 21 City Council approval, direct the City Manager to provide a time-certain City Council report no later than the beginning of March on what strategies the City is working on to combat xenophobia and prevent violence against the API community. Some ideas to consider are: 1. Partner with the Santa Clara County District Attorney’s office to explore what public safety measures can be taken in light of recent Bay Area incidents; 2. Conduct as soon as possible a public listening session with API community leaders to hear their feedback on the recent events; and 3. Hold a public safety workshop for the elderly and their families as well as a small pilot intended to increase visibility and safety such as a neighborhood walking event in areas like Little Saigon and Japantown. Attachments Memorandum from Peralez Early Consideration Response Form Letters from the Public City of San José Page 4 Printed on 2/17/2021 Joint Meeting for the Rules and Agenda February 17, 2021 Open Government Committee and Committee of the Whole 3. ROGC Police Department Redistricting. (Peralez and Davis) 21-182 Recommendation: Direct the City Manager to identify the funding for redistricting the patrol beats within the San José Police Department (SJPD) and include establishing permanent foot patrol beats in this work. Attachments Memorandum from Peralez and Davis Early Consideration Response Form 4. ROGC Effective Council Discussion and Debate. (Cohen and Davis) 21-190 Recommendation: Improve the efficiency and effectiveness of Council discussions that will build consensus, inform decision-making and improve public engagement by implementing the following: 1. Agenda items should have an orderly speaker rotation among Councilmembers that starts with an initial limit of 10 minutes from each Councilmember who wishes to speak followed by successive rounds of discussions in 5-minute increments. 2. The Rules and Open Government Committee should review the order of items on the agenda and place items that may generate considerable public comment to minimize the uncertainty of timing and excessive waiting. The “Time Certain” designation shall be used when appropriate to aid the public in scheduling their participation in providing input to the Council on key policy discussions. Attachments Memorandum from Cohen and Davis H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee City of San José Page 5 Printed on 2/17/2021 Joint Meeting for the Rules and Agenda February 17, 2021 Open Government Committee and Committee of the Whole I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 2/17/2021