Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Chappie Jones, Chair Raul Peralez, Vice Chair Sylvia Arenas, Member David Cohen, Member Dev Davis, Member Committee Staff Lee Wilcox, Assistant City Manager Toni Taber, City Clerk Nora Frimann, City Attorney Gloria Schmanek, City Manager's Office Henry Smith, Mayor's Office Wednesday, October 20, 2021 2:00 PM Virtual Meeting - https://sanjoseca.zoom.us/j/91241177464 * COVID-19 NOTICE * Consistent with AB 361 and City of San Jose Resolution No. 79485 and Resolution No. 80237, the Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the Committee Meeting: City of San José Page 1 Printed on 10/20/2021 Joint Meeting for the Rules and Agenda October 20, 2021 Open Government Committee and Committee of the Whole 1) By phone 888 475 4499. 91241177464 Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/91241177464 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review October 26, 2021 Final Agenda 21-782 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda ROGC Review November 2, 2021 Draft Agenda 21-783 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update City of San José Page 2 Printed on 10/20/2021 Joint Meeting for the Rules and Agenda October 20, 2021 Open Government Committee and Committee of the Whole 1. State 2. Federal D. Meeting Schedules a. ROGC Gender Based Violence and Child Sexual Assault Joint Meeting. (City 21-784 Manager) Recommendation: Set a Joint Meeting between the City of San José Public Safety, Finance and Strategic Support Committee, the San José City Council Committee of the Whole, and the Santa Clara County Children Seniors, and Families Committee regarding Gender Based Violence and Child Sexual Assault on Friday, November 5, 2021 at 10:00 a.m. Attachments Memorandum E. The Public Record ROGC The Public Record for October 7, 2021 - October 14, 2021. (City 21-785 Clerk) Recommendation: Receive and file the Public Record for October 7, 2021 - October 14, 2021. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 3 Printed on 10/20/2021 Joint Meeting for the Rules and Agenda October 20, 2021 Open Government Committee and Committee of the Whole a. ROGC Approval of Filipino American History Month Flag Raising Ceremony, 21-786 Tower, and Rotunda Lighting Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) Recommendation: 1. Approve the Filipino American History Month Flag Raising Ceremony as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve the Filipino American History Month Tower and Rotunda Lighting scheduled from October 28 through November 4, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the October 26, 2021 Council Agenda for action. Attachments Memorandum from Carrasco b. ROGC Approval of the World AIDS Day Tower and Rotunda Lighting 21-787 Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the World AIDS Day Tower and Rotunda Lighting event scheduled on November 30 - December 6, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 2, 2021 Council Agenda for action. Attachments Memorandum from Peralez END OF CONSENT 2. ROGC Retroactive Purchase of Raffle Prizes. (Carrasco) 21-788 Recommendation: 1. Retroactively approve the purchase of two iPads and a laptop for the National Night Out’s raffle giveaway. 2. Place the item on the October 26, 2021 City Council Agenda for action. Attachments Memorandum from Carrasco City of San José Page 4 Printed on 10/20/2021 Joint Meeting for the Rules and Agenda October 20, 2021 Open Government Committee and Committee of the Whole 3. ROGC Federal Immigration Reform. (Esparza) 21-789 Recommendation: Direct Staff to bring forth for Council approval a resolution calling on Congress to preserve funding for Pro-Immigrant Policies, including a path to citizenship, in the federal budget resolution, and urging Congress and the President to pass a path to citizenship policy. Attachments Memorandum from Esparza Early Consideration Response Form 4. ROGC Taxi Issues. (Mayor and Peralez) 21-790 Recommendation: 1. Direct staff to review and respond to issues and concerns raised by the taxicab industry to the City Council in the letter dated July 29, 2021(attached to memorandum), including increased insurance requirements, taxicab color schemes and taxicab meter requirements; 2. Direct staff to delay any new requirements imposed on the taxi cab industry until staff has had an opportunity to review the issues fully and provide Council analysis on the items the industry has raised. Attachments Memorandum from Mayor and Peralez Early Consideration Response Form Letters from the Public H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee a. ROGC Update to the August 2021 - June 2022 Community and Economic 21-791 Development Committee Work Plan. (City Manager) Recommendation: Approve an amendment to the August 2021 - June 2022 Community and Economic Development Committee Work Plan to drop the following item from the October 25, 2021 meeting: Electronic Billboards on City-Owned Property Phase 1 Status Report. (Economic Development and Cultural Affairs/Planning, Building and Code Enforcement) Attachments Memorandum City of San José Page 5 Printed on 10/20/2021 Joint Meeting for the Rules and Agenda October 20, 2021 Open Government Committee and Committee of the Whole 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee a. ROGC Update to the August 2021 - June 2022 Transportation and 21-792 Environment Committee Work Plan. (Environmental Services) Recommendation: Approve an amendment to the August 2021 - June 2022 Transportation and Environment Committee Work Plan to drop the following item from the November 1, 2021 meeting: Residential Garbage and Recycling Rates Report. (Environmental Services) Attachments Memorandum 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 10/20/2021