Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Chappie Jones, Chair Raul Peralez, Vice Chair Sylvia Arenas, Member David Cohen, Member Dev Davis, Member Committee Staff Lee Wilcox, Assistant City Manager Toni Taber, City Clerk Nora Frimann, City Attorney Gloria Schmanek, City Manager's Office Henry Smith, Mayor's Office Wednesday, November 10, 2021 2:00 PM Virtual Meeting - https://sanjoseca.zoom.us/j/91241177464 * COVID-19 NOTICE * Consistent with AB 361 and City of San Jose Resolution Nos. 79485, 80237 and 80266, the Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the Committee Meeting: City of San José Page 1 Printed on 11/10/2021 Joint Meeting for the Rules and Agenda November 10, 2021 Open Government Committee and Committee of the Whole 1) By phone 888 475 4499. 91241177464 Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/91241177464 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review November 16, 2021 Final Agenda 21-820 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda 2. Review Draft Agenda ROGC Review November 23, 2021 Draft Agenda - Cancelled. 21-821 B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules City of San José Page 2 Printed on 11/10/2021 Joint Meeting for the Rules and Agenda November 10, 2021 Open Government Committee and Committee of the Whole a. ROGC Schedule General Plan Four-Year Review Hearing for Fall 2021. 21-828 (Planning, Building and Code Enforcement) Recommendation: Set a General Plan City Council hearing on the afternoon of November 16, 2021, for the City Council to consider City-initiated General Plan amendments as part of the Four-Year Review of the General Plan process. Attachments Memorandum E. The Public Record ROGC The Public Record for October 28, 2021 - November 4, 2021. (City 21-822 Clerk) Recommendation: Receive and file the Public Record for October 28, 2021 - November 4, 2021. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 3 Printed on 11/10/2021 Joint Meeting for the Rules and Agenda November 10, 2021 Open Government Committee and Committee of the Whole a. ROGC Approval of Safe Neighbor Community Safety Training Sponsored by 21-823 Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Cohen) Recommendation: 1. Approve the Safe Neighbor Community Safety Training event scheduled on November 13, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 16, 2021 Council Agenda for action. Attachments Memorandum from Cohen b. ROGC Approval of District 3 Night at Christmas in the Park Sponsored by 21-824 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the District 3 Night at Christmas in the Park scheduled on December 1, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 30, 2021 Council Agenda for action. Attachments Memorandum from Peralez City of San José Page 4 Printed on 11/10/2021 Joint Meeting for the Rules and Agenda November 10, 2021 Open Government Committee and Committee of the Whole c. ROGC Approval of the Free Christmas Tree Giveaway Sponsored by Council 21-825 District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the Free Christmas Tree Giveaway event scheduled on December 4, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 30, 2021 Council Agenda for action. Attachments Memorandum from Peralez d. ROGC Retroactive Approval of the Apology Ceremony to the Chinese 21-826 American Community Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Retroactively approve the Apology Ceremony to the Chinese American Community that took place on September 29, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 30, 2021 Council Agenda for action. Attachments Memorandum from Peralez City of San José Page 5 Printed on 11/10/2021 Joint Meeting for the Rules and Agenda November 10, 2021 Open Government Committee and Committee of the Whole e. ROGC Retroactive Approval of Multiple Special Events Sponsored by Council 21-827 District 3 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Peralez) Recommendation: 1. Retroactively approve the dumpster day held on North 28th Street and East Saint James Street on August 21, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the dumpster day held on Martha Street and South 8th Street on September 18, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Retroactively approve the dumpster day held on Sonora Avenue on October 9, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 4. Retroactively approve the dumpster day held on North 2nd Street and East Mission Street on October 30, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. 5. Approve and accept donations from various individuals, businesses or community groups to support the event. 6. Place the item on the November 30, 2021 Council Agenda for action. Attachments Memorandum from Peralez END OF CONSENT H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government City of San José Page 6 Printed on 11/10/2021 Joint Meeting for the Rules and Agenda November 10, 2021 Open Government Committee and Committee of the Whole J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 7 Printed on 11/10/2021