Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Chappie Jones, Chair Raul Peralez, Vice Chair Sylvia Arenas, Member David Cohen, Member Dev Davis, Member Committee Staff Lee Wilcox, Assistant City Manager Toni Taber, City Clerk Nora Frimann, City Attorney Gloria Schmanek, City Manager's Office Nasrine Lakabi, District 1 Council Office Wednesday, February 2, 2022 2:00 PM Virtual Meeting - https://sanjoseca.zoom.us/j/91241177464 * COVID-19 NOTICE * Consistent with AB 361 and City of San Jose Resolution Nos. 79485, 80237, 80266, 80290, 80323 and 80343, the Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the Committee Meeting: City of San José Page 1 Printed on 2/2/2022 Joint Meeting for the Rules and Agenda February 2, 2022 Open Government Committee and Committee of the Whole 1) By phone 888 475 4499. 91241177464 Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/91241177464 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review February 8, 2022 Final Agenda 22-038 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda 2. Review Draft Agenda ROGC Review February 15, 2022 Draft Agenda 22-039 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State City of San José Page 2 Printed on 2/2/2022 Joint Meeting for the Rules and Agenda February 2, 2022 Open Government Committee and Committee of the Whole 2. Federal D. Meeting Schedules a. ROGC Set General Plan Hearing Cycle 1 for 2022. (Planning, Building and 22-040 Code Enforcement) Recommendation: Set a General Plan Hearing to commence at 6:00 p.m. on February 8, 2022, and continue to 6:00 p.m. on March 15, 2022, for City Council to consider amendments to the General Plan including privately initiated General Plan amendments as part of the 2021 Annual Review of the General Plan process. Attachments Memorandum b. ROGC Release Date for Study Session. (City Manager) 22-041 Recommendation: Recommend release of dates held for Study Sessions on Friday, February 4, 2022. E. The Public Record ROGC The Public Record for January 20 - January 27, 2022. (City Clerk) 22-042 Recommendation: Receive and file the Public Record for January 20 - January 27, 2022. Attachments The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair. City of San José Page 3 Printed on 2/2/2022 Joint Meeting for the Rules and Agenda February 2, 2022 Open Government Committee and Committee of the Whole 1. Consent Calendar a. ROGC Retroactive Approval of the African American History Month Flag 22-043 Raising Ceremony Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jones) Recommendation: 1. Retroactively approve the African American History Month Flag Raising scheduled on February 4, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 8, 2022 Council Agenda for action. Attachments Memorandum from Jones END OF CONSENT 2. ROGC Lighthouse Ministries Food Pantry. (Mayor and Peralez) 22-044 Recommendation: Direct the City Manager to: 1. Utilize the COVID-19 local state of emergency order to suspend land use regulations for food distribution uses similar to 309 N. 17th Street with specific parameters. This would remain in effect until such time as it is terminated or modified by the City Council, or the termination of the local state of emergency, whichever occurs first. 2. Explore waiving or identifying funding that could offset the permitting fees for a Special Use Permit (SUP) to allow for a Social Services use at 309 N. 17th Street (Lighthouse Ministries). Attachments Memorandum from Mayor and Peralez Early Consideration Response Form H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee City of San José Page 4 Printed on 2/2/2022 Joint Meeting for the Rules and Agenda February 2, 2022 Open Government Committee and Committee of the Whole 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 2/2/2022