Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Chappie Jones, Chair Raul Peralez, Vice Chair Sylvia Arenas, Member David Cohen, Member Dev Davis, Member Committee Staff Lee Wilcox, Assistant City Manager Toni Taber, City Clerk Nora Frimann, City Attorney Gloria Schmanek, City Manager's Office Nasrine Lakabi, District 1 Council Office Wednesday, February 23, 2022 2:00 PM Virtual Meeting - https://sanjoseca.zoom.us/j/91241177464 * COVID-19 NOTICE * Consistent with AB 361 and City of San Jose Resolution Nos. 79485, 80237, 80266, 80290, 80323, 80343 and 80363, the Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the Committee Meeting: City of San José Page 1 Printed on 2/23/2022 Joint Meeting for the Rules and Agenda February 23, 2022 Open Government Committee and Committee of the Whole 1) By phone 888 475 4499. 91241177464 Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/91241177464 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review March 1, 2022 Final Agenda 22-074 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda 2. Review Draft Agenda ROGC Review March 8, 2022 Draft Agenda 22-075 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair. City of San José Page 2 Printed on 2/23/2022 Joint Meeting for the Rules and Agenda February 23, 2022 Open Government Committee and Committee of the Whole B. Consent Calendar 1. ROGC The Public Record for February 10 - February 17, 2022. (City Clerk) 22-076 Recommendation: Receive and file the Public Record for February 10 - February 17, 2022. Attachments The Public Record 2. ROGC Request for Travel Authorization for Mayor Sam Liccardo. (Mayor) 22-071 Recommendation: Authorize travel for Mayor Liccardo to Miami Beach, FL from March 2-5, 2022, to attend the United States Conference of Mayors (USCM) 2022 Winter Leadership Meeting. Attachments Memorandum from Mayor Memorandum 3. ROGC Approval of Cambrian Dumpster Day Event Sponsored by Council 22-077 District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) Recommendation: 1. Approve the Cambrian Dumpster Day Event scheduled on March 5, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 1, 2022 Council Agenda for action. Attachments Memorandum from Foley City of San José Page 3 Printed on 2/23/2022 Joint Meeting for the Rules and Agenda February 23, 2022 Open Government Committee and Committee of the Whole 4. ROGC Approval of a Special Event Sponsored by Council District 4 as a City 22-080 Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Cohen) Recommendation: 1. Approve the Safe Neighbor Training and Ice Cream Social scheduled on March 12, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 1, 2022 Council Agenda for action. Attachments Memorandum from Cohen 5. ROGC Release Date for Study Session. (City Manager) 22-078 Recommendation: Recommend release of date held for Study Session on Friday, March 4, 2022. 6. ROGC Schedule a City Council Special Meeting entitled "General Charter 22-081 Review Commission Recommendations" and Schedule a City Council Study Session entitled "Extending Municipal Voting Eligibility to all City Residents." (City Attorney/City Auditor/City Clerk/City Manager/Independent Police Auditor) Recommendation: (a) Schedule a City Council Special Meeting entitled "General Charter Review Commission Recommendations" on April 11, 2022 from 1:30 p.m. - 4:30 p.m., in the Council Chambers; (b) Approve the City Council Special Meeting Agenda for April 11, 2022; and (c) Schedule a City Council Study Session entitled "Extending Municipal Voting Eligibility to all City Residents" on April 29, 2022 from 9:00 a.m. - 12:00 p.m., in the Council Chambers. Attachments Memorandum END OF CONSENT C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 4 Printed on 2/23/2022 Joint Meeting for the Rules and Agenda February 23, 2022 Open Government Committee and Committee of the Whole 1. ROGC Oppose California Ballot Initiative Constitutional Amendment 22-079 21-0042A1. (Cohen) Recommendation: 1. Adopt a resolution expressing the City of San José’s opposition to California Ballot Initiative 21-0042A1, an Initiative Constitutional Amendment limiting the ability of voters, as well as state and local governments, to raise revenues for public services. 2. Direct the City Manager to draft a letter that conveys the City’s opposition to the initiative and distribute the letter to stakeholders. Attachments Memorandum from Cohen D. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. E. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 2/23/2022