Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Chappie Jones, Chair Raul Peralez, Vice Chair Sylvia Arenas, Member David Cohen, Member Dev Davis, Member Committee Staff Lee Wilcox, Assistant City Manager Toni Taber, City Clerk Nora Frimann, City Attorney Gloria Schmanek, City Manager's Office Wednesday, June 8, 2022 2:00 PM Virtual Meeting - https://sanjoseca.zoom.us/j/91241177464 * COVID-19 NOTICE * Consistent with AB 361 and City of San Jose Resolution Nos. 79485, 80237, 80266, 80290, 80323, 80343, 80363, 80400, 80445, 80481 and 80507, the Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the Committee Meeting: City of San José Page 1 Printed on 6/8/2022 Joint Meeting for the Rules and Agenda June 8, 2022 Open Government Committee and Committee of the Whole 1) By phone 888 475 4499. 91241177464 Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/91241177464 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review June 14, 2022 Final Agenda 22-260 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda ROGC Review June 21, 2022 Draft Agenda 22-261 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair. City of San José Page 2 Printed on 6/8/2022 Joint Meeting for the Rules and Agenda June 8, 2022 Open Government Committee and Committee of the Whole B. Consent Calendar 1. ROGC The Public Record for May 26 - June 2, 2022. (City Clerk) 22-262 Recommendation: Receive and file the Public Record for May 26 - June 2, 2022. Attachments The Public Record 2. ROGC Approve Rules and Open Government Committee Workplan. (Jones) 22-263 Recommendation: Approve the Rules and Open Government Committee workplan for the period from August 2022 through June 2023 and setting its meeting schedule as every Wednesday at 2:00 p.m. in the City Hall Wing Committee Meeting Rooms 118-120, or Council Chambers, or held virtually via Zoom in declared emergencies. The agendas will be posted as the Joint Rules and Open Government Committee and Committee of the Whole. Attachments Memorandum from Jones 3. ROGC Monthly Report of Activities for May 2022. (City Auditor) 22-264 Recommendation: Approve the Auditor’s Office Monthly Report of Activities for the month of May 2022. Attachments Memorandum 4. ROGC Approval of San José State University Flag Raising Ceremony 22-271 Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the San José State University (SJSU) Flag Raising Ceremony scheduled on August 22, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 21, 2022 Council Agenda for action. Attachments Memorandum from Peralez City of San José Page 3 Printed on 6/8/2022 Joint Meeting for the Rules and Agenda June 8, 2022 Open Government Committee and Committee of the Whole 5. ROGC Approval of Puerto Rican Flag Raising Ceremony Sponsored by 22-272 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the Puerto Rican Flag Raising Ceremony scheduled on July 29, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 21, 2022 Council Agenda for action. Attachments Memorandum from Peralez 6. ROGC Approval of Buena Vista Dumpster Day Sponsored by Council District 22-273 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Approve the Buena Vista Dumpster Day scheduled on June 18, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 14, 2022 Council Agenda for action. Attachments Memorandum from Davis END OF CONSENT C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 4 Printed on 6/8/2022 Joint Meeting for the Rules and Agenda June 8, 2022 Open Government Committee and Committee of the Whole 1. ROGC Support the California Plastic Waste Reduction Regulations Ballot 22-266 Initiative. (Cohen) Recommendation: 1. Adopt a position of support for the California Plastic Waste Reduction Regulations Ballot Initiative, an eligible ballot measure which would help reduce waste from single-use plastics, expand access to recycling, and generate billions of dollars each year for climate programs, wildlife protection, and environmental justice. 2. Direct the City Manager to draft a letter that conveys the City’s support for the initiative and distribute the letter to stakeholders. 3. Place this item on the June 14, 2022 City Council agenda for consideration. Attachments Memorandum from Cohen Letter from the Public D. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. E. Adjournment The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 6/8/2022