Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Chappie Jones, Chair Raul Peralez, Vice Chair Sylvia Arenas, Member David Cohen, Member Dev Davis, Member Committee Staff Lee Wilcox, Assistant City Manager Toni Taber, City Clerk Nora Frimann, City Attorney Gloria Schmanek, City Manager's Office Wednesday, June 22, 2022 2:00 PM Virtual Meeting - https://sanjoseca.zoom.us/j/91241177464 * COVID-19 NOTICE * Consistent with AB 361 and City of San Jose Resolution Nos. 79485, 80237, 80266, 80290, 80323, 80343, 80363, 80400, 80445, 80481 and 80507, the Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the Committee Meeting: City of San José Page 1 Printed on 6/22/2022 Joint Meeting for the Rules and Agenda June 22, 2022 Open Government Committee and Committee of the Whole 1) By phone 888 475 4499. 91241177464 Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/91241177464 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. A. City Council (City Clerk) 1. Review Final Agenda ROGC Review June 28, 2022 Final Agenda 22-295 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair. B. Consent Calendar City of San José Page 2 Printed on 6/22/2022 Joint Meeting for the Rules and Agenda June 22, 2022 Open Government Committee and Committee of the Whole 1. ROGC Gun Violence Prevention Study Session. (City Manager) 22-301 Recommendation: Set a City Council Study Session entitled Gun Violence Prevention for Monday, August 15, 2022 from 1:30 p.m. - 4:30 p.m. in the City Council Chambers. Attachments Memorandum 2. ROGC Retroactive Approval of the Mayfair Dumpster Day and Capitol Park 22-297 Futsal Court Unveiling Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Carrasco) Recommendation: 1. Retroactively approve the Unveiling of the Capitol Park Futsal Court Event scheduled on June 10, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the Mayfair Dumpster Day scheduled on June 18, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve and accept donations from various individuals, businesses or community groups to support the events. 4. Place the item on the June 28, 2022 Council Agenda for action. Attachments Memorandum from Carrasco 3. ROGC Request for Travel Authorization for Councilmember Jimenez. 22-298 (Jimenez) Recommendation: Authorize travel for Councilmember Sergio Jimenez to attend the Sister Cities International 2022 Summer Leadership Meeting, in Santa Fe, New Mexico from July 6 - 8, 2022. Attachments Memorandum from Jimenez 4. ROGC Request for Travel Authorization for Councilmember Cohen. (Cohen) 22-299 Recommendation: Authorize travel, accept travel payments to the City of San José, and designate Councilmember Cohen as the City representative to attend the League of California Cities Board of Directors meeting in Garden Grove, California from July 14 - 15, 2022. Attachments Memorandum from Cohen City of San José Page 3 Printed on 6/22/2022 Joint Meeting for the Rules and Agenda June 22, 2022 Open Government Committee and Committee of the Whole 5. ROGC Approval of Estates Dumpster Day Community Event Sponsored by 22-300 Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Approve the Estates Dumpster Day scheduled on June 25, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 28, 2022 Council Agenda for action. Attachments Memorandum from Arenas END OF CONSENT C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 4 Printed on 6/22/2022 Joint Meeting for the Rules and Agenda June 22, 2022 Open Government Committee and Committee of the Whole 1. ROGC Collaboration with the County Regarding High-Risk Repeat Offenders. 22-302 (Mahan) Recommendation: 1. Direct the City Manager to convene meetings with the Santa Clara County Office of Pretrial Services, the District Attorney’s Office and Public Defender's Office, Santa Clara County Presiding Judge and Presiding Criminal Judge, Santa Clara County Sheriff’s Office, Santa Clara County Public Health Department and other relevant County stakeholders to define criteria for considering an arrestee “high-risk” and establish detention protocols for high-risk individuals apprehended by the San Jose Police Department. a. The focus of the meeting should be to: i. Establish criteria for identifying high-risk arrestees, taking into account the severity and frequency of current and past crimes as well as whether there is a history of failing to appear in court, and; ii. Protocols for detention to help prevent future crime. 2. Have the City Manager return to Council in September with the criteria and protocols established by the City of San Jose and our partners in County government. a. Include an update from San Jose Police Department on the planned utilization of funds for re-arresting high-risk individuals ($300,000 approved within 2022-2023 City Operating Budget). Attachments Memorandum from Mahan - revised 6/21/2022 Early Consideration Response Form D. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. E. Adjournment The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. City of San José Page 5 Printed on 6/22/2022 Joint Meeting for the Rules and Agenda June 22, 2022 Open Government Committee and Committee of the Whole All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 6/22/2022