Public Safety, Finance and Strategic Support Committee (PSFSS)

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Public Safety, Finance and Strategic Support Committee (PSFSS) Committee Members Raul Peralez, Chair Sergio Jimenez, Vice Chair Matt Mahan, Councilmember Chappie Jones, Councilmember Sylvia Arenas, Councilmember Committee Staff Lee Wilcox, City Manager's Office Paul Pereira, Mayor's Office Rosa Tsongtaatarii, City Attorney's Office Ruth Krantz, City Clerk's Office Thursday, April 21, 2022 1:30 PM Virtual Meeting - https://sanjoseca.zoom.us/j/92437151920 * COVID-19 NOTICE * Consistent with AB 361 and City of San José Resolution Nos. 79485, 80237, 80266, 80290, 80323, 80343, 80363, 80400, and 80445, this Council Committee meeting will not be physically open to the public, and the Committee Members will be teleconferencing from remote locations. How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment: By email to PSFSSCommittee@sanjoseca.gov by 9:00 a.m. the day of the meeting. How to provide spoken Public Comment during the City Council Committee Meeting: City of San José Page 1 Printed on 4/19/2022 Public Safety, Finance and Strategic Agenda April 21, 2022 Support Committee (PSFSS) 1) By phone (888) 475-4499. Webinar ID: 924 3715 1920. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/92437151920. a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari +. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “Raise Hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. For Closed Captions, please visit the City’s YouTube channel at https://www.youtube.com/CityofSanJoseCalifornia, or the City's website livestream at https://www.sanjoseca.gov/news-stories/watch-a-meeting. (a) Call to Order and Roll Call (b) Review of Work Plan Items recommended to be added, dropped, or deferred are usually approved under review of the workplan unless the Committee directs otherwise. (c) Consent Calendar 1. CC 22-085 Bi-Monthly Financial Report for January/February 2022. Recommendation: Accept the Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2021-2022 Budget for the eight months ending February 2022. (City Manager - Budget/Finance) Attachments Memorandum Attachment (d) Reports to Committee City of San José Page 2 Printed on 4/19/2022 Public Safety, Finance and Strategic Agenda April 21, 2022 Support Committee (PSFSS) 1. CC 22-086 Police Department Operations and Performance Bi-Monthly Status Report. Recommendation: Accept the verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, and other matters of interest, as needed, with a focus on gender-based violence, police redistricting efforts, and violent and gang-related crime data by Mayor’s Gang Prevention Task Force hotspots and emerging hotspots. (Police) Attachments Presentation 2. CC 22-087 Fire Department Sworn Recruitment/Hiring Activity and Bilingual Services Status Annual Report. Recommendation: Accept the annual report on San José Fire Department sworn personnel recruitment and hiring activity for calendar year 2021, including communication/marketing activities and analysis, qualified applicant pool diversity, and sworn demographic data by rank, as well as the status of sworn bilingual services as of December 2021. (Fire) Attachments Memorandum Presentation 3. CC 22-088 Fire Department Sworn Staffing Strategic Planning. Recommendation: Accept the report on Fire Department sworn staffing strategic planning, including anticipated attrition rates and an analysis of service needs in the context of a growing and increasingly dense population. (Fire/City Manager - Budget) Attachments Memorandum Presentation 4. CC 22-089 Fleet: Take Home Vehicles Audit Report. Recommendation: (a) Accept the report on the Fleet: Take Home Vehicles Audit. (b) Cross-reference this audit report to be heard by the full City Council for approval at its meeting on May 10, 2022. (City Auditor) Attachments Report City of San José Page 3 Printed on 4/19/2022 Public Safety, Finance and Strategic Agenda April 21, 2022 Support Committee (PSFSS) 5. CC 22-090 City-wide Grant Monitoring Audit Report. Recommendation: (a) Accept the report on the City-wide Grant Monitoring Audit. (b) Cross-reference this audit report to be heard by the full City Council for approval at its meeting on May 10, 2022. (City Auditor) Attachments Report • Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. • Adjournment Thank you for taking the time to attend today's meeting. For Committee meeting schedules, Agendas, Staff Reports, other associated documents and Committee contact information, please visit https://www.sanjoseca.gov/your-government/departments/city-clerk/council-agendas-information. Click on the link for the Committee in which you are interested. Committee Meetings are televised live and rebroadcast on Channel 26. To arrange an accommodation under the American with Disabilities Act to participate in this public meeting, please call (408) 535-8150 at least three business days before the meeting. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk, 200 East Santa Clara Street, 14th Floor, San Jose, California, 95113, at the same time that the public records are distributed or made available to the legislative body. Code of Conduct The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/ 12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. City of San José Page 4 Printed on 4/19/2022