Cemetery Commission

City of San Marcos Regular Meeting Agenda Cemetery Commission July 22, 2026 at 4:00 p.m. Grant Harris Building 401 E. Hopkins Steet Please follow the link below https://teams.microsoft.com/meet/288042559514577?p=KCb1wOFFP5CWIEhDK9 Meeting ID: 288 042 559 514 577 Passcode: HN6Vk6ZS The presiding officer for this meeting will be present at the meeting location described above. I. Call to Order II. Roll Call III. Citizen Comment Period: Each speaker will be provided up to three minutes to speak. Persons wishing to participate (speak) during the Citizen Comment portion of the meeting virtually must email jcase@sanmarcostx.gov prior to 12:00 p.m. the day of the meeting. A call-in number/link will be provided for participation. Written comments can also be submitted to jcase@sanmarcostx.gov for distribution to the board prior to the meeting. Those wishing to speak in person may sign up in person on the day of the meeting. Each speaker signed up prior to the meeting being called to order will be called in the order in which they signed-up. MINUTES 1. Consider approval, by motion, of the June 24, 2026, regular meeting minutes. ACTION 2. Discuss and consider granting approval of a curbing variance request from the Contreras family. REPORTS 3. Receive a brief report from scheduled commissioners who checked the condition of the cemetery. 4. Receive a brief staff report on the status of the cemetery expansion project. IV. Question and Answer Session with Press and Public. This is an opportunity for the Press and Public to ask questions related to items on this agenda. V. Adjournment 1 Notice of Assistance at the Public Meetings The City of San Marcos is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Individuals who require auxiliary aids and services for this meeting should contact the City of San Marcos ADA Coordinator at 512-393-8000 (voice) or call Texas Relay Service (TRS) by dialing 7-1-1. Requests can also be faxed to 855-461-6674 or sent by e-mail to ADArequest@sanmarcostx.gov. For more information on the Cemetery Commission, please contact the Parks and Recreation Department at parksinfo@sanmarcostx.gov 2  City of San Marcos Regular Meeting Minutes Cemetery Commission June 24, 2026 4:00 pm I. Call to Order The meeting was called to order at 4:06 pm by Chair Fay Cliett Gillham. II. Roll Call Commissioners Present Commissioners Absent Fay Cliett Gillham Tim Bauerkemper Brenda Butler Cindy Casparis Clay Sullivan Debbie Thomas Bobby Moore Staff Present Jamie Lee Case, Director Jessica Ramos, Assistant Director Valerie Valdez, Administrative Coordinator III. 30 Minute Citizen Comment Period: Each speaker signed up prior to the meeting being called to order will be called in the order in which they signed-up. Each speaker will be provided up to three minutes to speak. Persons wishing to participate (speak) during the Citizen Comment portion of the meeting must email jcase@sanmarcostx.gov prior to 12:00 p.m. the day of the meeting. A call-in number/link will be provided for participation. Written comments can also be submitted to jcase@sanmarcostx.gov for distribution to the board prior to the meeting. No comments were made. MINUTES 1. Consider approval, by motion, of the May 27, 2026, regular meeting minutes. A motion was made by Debbie Thomas, seconded by Clay Sullivan, to amend the April 22, 2026, regular meeting minutes. Motion Passed. The motion carried by the following vote: For: 5 - Fay Cliett Gillham, Brenda Butler, Clay Sullivan, Debbie Thomas, Bobby Moore Against: 0- Absent: 2 – Tim Bauerkemper, Cindy Casparis 3  REPORTS 2. Receive a brief report from scheduled commissioners who checked the condition of the cemetery. Debbie stated the grass looked green and recently mowed. There are deer everywhere. Bobby shared that Gene’s crew will weed eat and edge by Tuesday. Bobby noted a wisteria tree that needs attention. Gene said he will collaborate with Kelly Eby about the wisteria tree. Bobby shared that the concrete base around the columbarium looks unsightly. Gene said that he has a few options to help reduce or remove the stains. 3. Receive a brief staff report on the status of the cemetery expansion project. Valerie shared that project would move to Request for Proposal (RFP) soon. Gene explained that an RFP usually takes two to three months to complete. IV. Question and Answer Session with Press and Public. This is an opportunity for the Press and Public to ask questions related to items on this agenda. No comments were made. V. Adjournment Brenda Butler motioned, and Clay Sullivan seconded the meeting to adjourn at 4:18PM. _________________________________________________________ _______________________________________________ Cemetery Commission Chair Staff Liaison Notice of Assistance at the Public Meetings The City of San Marcos does not discriminate on the basis of disability in the admission or access to its services, programs, or activities. Individuals who require auxiliary aids and services for this meeting should contact the City of San Marcos ADA Coordinator at 512-393-8000 (voice) or call Texas Relay Service (TRS) by dialing 7-1-1. Requests can also be faxed to 512-393-8074 or sent by e-mail to ADArequest@sanmarcostx.gov 4 5 6  Cemetery Commissioner Condition of the Cemetery Walk Sign-Up January – Fay, Bobby, Debbie February – Clay, Brenda, Tim March – Cindy, Fay, Bobby April – Debbie, Clay, Brenda May – Tim, Cindy, Fay June – Bobby, Debbie, Clay July – Brenda, Tim, Cindy August – Fay, Bobby, Debbie September – Clay, Brenda, Tim October – Cindy, Fay, Bobby November – Debbie, Clay, Brenda *(add to January agenda to update schedule) January 2027 – Tim, Cindy, Fay 7