City Council

3 City of Sand Springs Agenda Form Meeting Date:____________ JUL 22, 2026 Agenda:_______________ CC & MA Item:____________ Consent Signature Christopher West Items:__________ Presented by:____________________________ No Renewal of Superion's CentralSquare/Naviline Subject:____________________ ERP System Contract ____________________________________________________ 3 Item #:_____________ $191,174.10 BBBB Cost:_________ Recommendation:____________________ Approval )LQDQFH5HYLHZ: Yes /HJDO5HYLHZ: No 'HSDUWPHQW+HDG5HYLHZNo 6\QRSVLV: Requesting approval, denial, amendment, or revision of a contract with Superion, LLC., for the FY27 annual service and use of the Central Square software package, and approval of the payment of $191,174.10. Details: The City of Sand Springs has used Central Square for its financial software package since 2003. The software package includes the following applications: - Automated Fuel Interface - Code Enforcement - Payroll/Personnel - Accounts Receivable - Customer Service - Procurement Card Tracking - Asset Management - Fleet Management - Purchasing/Inventory. - Building Permits - General Ledger - Work Orders - Case Management - Land Management - Cash Receipts - Occupational Licenses This contract comes up for renewal every July 1. This year's renewal is for $191,174.10, which includes an increase from last year's fee of $182,194.37. That is a 4.7% increase of $8,979.73. $WWDFKPHQWV: 2027 renewal document attached.  Renewal Order prepared by: Mabel Jose Peralta mabel.jose@centralsquare.com Renewal Order #: Q-267866 Renewal Order prepared for: Start Date: July 1, 2026 Christopher West, IT Manager/technical lead End Date: June 30, 2027 City of Sand Springs Billing Frequency: Yearly 100 East Broadway Subsidiary: Superion, LLC Sand Springs, Oklahoma 74063 (918) 246-2500 Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of our products can be found at www.centralsquare.com. WHAT SOFTWARE IS INCLUDED? _____ PRODUCT NAME QUANTITY TOTAL 1. ACOM Annual Access Fee 1 0.00 USD 2. Kiosk Interface Core Bundle Annual Access Fee 1 0.00 USD 3. Modifications Annual Access Fee 26 2,600.00 USD 4. NaviLine Accounts Receivable-Annual Access Fee 1 6,676.14 USD 5. NaviLine Additional Library Annual Access Fee 1 0.00 USD 6. NaviLine Asset Management II Annual Access Fee 1 6,519.98 USD 7. NaviLine Automated Fuel System Interface Annual Access Fee 1 3,435.67 USD 8. NaviLine Cash Receipts Lock Box Interface Annual Access 1 1,971.62 USD Fee 9. NaviLine Cash Receipts-Annual Access Fee 1 4,353.15 USD 10. NaviLine CIS Handheld Interface Annual Access Fee 1 3,338.08 USD 11. NaviLine Click2Gov3 Core Annual Access Fee 1 8,530.63 USD 12. NaviLine Click2Gov3 Customer Information System Annual 1 3,318.55 USD Access Fee 13. NaviLine Cloud Production Environment Annual Access 1 44,100.00 USD 14. NaviLine Customer Information System Annual Access Fee 1 19,891.78 USD 15. NaviLine Document Management Services Annual Access Fee 1 3,689.45 USD 16. NaviLine Fleet Management-Annual Access Fee 1 13,039.95 USD 17. NaviLine GMBA w/Extended Reporting Annual Access Fee 1 20,867.83 USD 18. NaviLine Handheld Device Download Interface-Generic Annual 1 0.00 USD MORE INFORMATION AT CENTRALSQUARE.COM  Renewal Order prepared by: Mabel Jose Peralta mabel.jose@centralsquare.com Access Fee 19. NaviLine Land/Parcel Mgmt-Annual Access Fee 1 4,275.08 USD 20. NaviLine P-Card Annual Access Fee 1 3,865.13 USD 21. NaviLine Payroll/Personnel-Annual Access Fee 1 13,313.25 USD 22. NaviLine Purchasing/Inventory-Annual Access Fee 1 12,473.85 USD 23. NaviLine User Interface Annual Access Fee 1 0.00 USD 24. NaviLine Work Orders/Facility Management Annual Access 1 14,913.96 USD Fee 25. Outside Kiosk Annual Access Fee 1 0.00 USD WHAT SERVICES ARE INCLUDED? _____ DESCRIPTION TOTAL 1. Horizon Cloud for Naviline Cloud Setup Fee 0.00 USD 2. NaviLine Click2Gov3 Core Cloud Setup Fee 0.00 USD Renewal Order Total: 191,174.10 USD Billing Information This is not an invoice. Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the Ship To location provided by the Customer on the Renewal Order Form. Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only. The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a Total Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Total Price displayed above. MORE INFORMATION AT CENTRALSQUARE.COM  4 City of Sand Springs Agenda Form Meeting Date:____________ JUL 22, 2026 Agenda:_______________ CC & MA Item:____________ Regular No Signature Items:__________ Parks & Rec Admin Staff Presented by:____________________________ Implement Fee/Rate Changes Subject:____________________ for the Case Community Center ____________________________________________________ 4 Item #:_____________ Cost:_________BBBB 0 Acceptance Recommendation:____________________ )LQDQFH5HYLHZ Pull Down Pull Down /HJDO5HYLHZ: 'HSDUWPHQW+HDG5HYLHZYes 6\QRSVLV: Approval, denial, amendment, or revision to implement rate/fee changes related to the Case Community Center that were suspended from going into effect on July 1, 2026. Details: Notice of annual fee/rate changes for the Case Community Center were provided in the proposed budget for FY27. Resolution No. 26-29 relating to the FY27 Master Fee Schedule, was adopted by City Council on April 27, 2026, included the new rates related to the Case Community Center. The subsequent request to City Council on June 22, 2026, to suspend the rate changes allowed staff the opportunity to present to the Park Advisory Board at a special meeting on July 14, 2026, for their consideration. The Park Advisory Board then moved to give their recommendation for acceptance and approval of all proposed rate changes upon consolidating four existing rental categories down to three. $WWDFKPHQWV: Original Proposed Rental Rates New Proposed Rental Rates (consolidated)  Original Proposed CCC Rental Rates Resident/Short- Heavy/Non- Area Extreme Term Profit (Rates are per hour.) ENTIRE GYM TRACK AEROBIC CONF A CONF B CONF C KITCHEN BLDG $200 $50 $50 $35 $35 $35 $15 $420 $150 $50 $45 $30 $30 $30 $15 $350 $125 $50 $35 $25 $25 $25 $15 $300 $100 $50 $30 $20 $20 $20 $15 $255  New Proposed CCC Rental Rates Resident/Non-Profit/ Non-Resident Extreme Short-Term Heavy (Rates are per hour.) ENTIRE GYM TRACK AEROBIC CONF A CONF B CONF C KITCHEN BUILDING $200 $50 $50 $35 $35 $35 $15 $420 $125 $50 $35 $25 $25 $25 $15 $300 $100 $50 $30 $20 $20 $20 $15 $255  5 City of Sand Springs Agenda Form Meeting Date:____________ JUL 22, 2026 Agenda:_______________ Municipal Authority Item:____________ Regular Yes Signature Items:__________ Michael S. Carter Presented by:____________________________ Chamber Lease - 109 N.____________________________________________________ Subject:____________________ Garfield 5 Item #:_____________ Cost:_________BBBB Approval Recommendation:____________________ )LQDQFH5HYLHZ: Yes Yes /HJDO5HYLHZ: 'HSDUWPHQW+HDG5HYLHZYes 6\QRSVLV: Requesting approval, denial, amendment, or revision of the lease between the SSMA and the Sand Springs Chamber of Commerce for the city owned facility located at 109 N. Garfield. Details: Requesting approval of the lease negotiated with the Sand Springs Chamber of Commerce. $WWDFKPHQWV: Lease Agreement